Fact Witness Coordinator

CGS Federal (Contact Government Services); Charlotte (NC); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Flexible Spending Account

Paid time off

Job summary

CGS is seeking a Fact Witness Coordinator in Charlotte, NC to support a federal agency's legal mission. The role involves coordinating witnesses for trials, providing clerical support, and managing travel arrangements and reimbursements.

Responsibilities include handling inquiries, organizing files, and ensuring smooth coordination before, during, and after trials. Strong communication and data-management skills are essential for this entry-level position.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Strong written and verbal communication skills.
• Experience with word processing and data entry/retrieval.
• Ability to review and analyze data from multiple sources.
• Ability to establish and maintain case/project files.
• Ability to enter/retrieve data from databases and generate reports.
• Proficient in creating and formatting management reports.
• Capable of scheduling appointments and coordinating logistics.
• Respond to inquiries about case information stored in databases.

Responsibilities

• Provide clerical support for the USAO fact witness management process.
• Coordinate witness appearances, pre-trial conferences, and grand jury events.
• Field calls and inquiries from fact witnesses regarding court matters.
• Gather information for files and arrange travel and reimbursements.
• Notify witnesses of travel details and special needs as needed.
• Meet witnesses upon arrival and assist with courtroom procedures and reimbursements.

Skills

Communication skills

Word processing

Data entry

Data analysis

Case file management

Database navigation

Report writing

Scheduling

Inquiries handling

Education

High school diploma

Undergraduate degree

Job description

Employment Type: Full Time, Entry-Level

Department: Legal/Administrative

Fact Witness Coordinator

CGS is seeking a Fact Witness Coordinator to join our team supporting the legal mission of a large federal agency in Charlotte, NC. This position will allow candidates to demonstrate expertise in providing assistance to the Victim Witness Unit with coordinating witnesses for trials in Federal Court.

Key Responsibilities

• Provide all clerical services required to support the USAO fact witness management process by assisting USAO staff.
• Provide witness management assistance prior to, during, and after trial, including coordinating appearances, pre-trial conferences, and grand jury.
• Receive and field phone calls, questions, and other inquiries from fact witnesses regarding court, pre-trial conferences, grand jury appearances, and expense reimbursement.
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when a U.S. attorney should be notified of special circumstances or needs of fact witnesses.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area, and collect necessary documentation and signatures for fact witness reimbursement documents.

Qualifications

• High school diploma required; undergraduate degree preferred.
• Good communication skills.
• Experience with word processing and data entry/retrieval.
• Ability to review and analyze data and information from multiple sources.
• Ability to establish case/project files.
• Ability to enter and retrieve data from databases.
• Ability to prepare and format management reports.
• Ability to manipulate, transfer, compute and print information.
• Ability to prepare and correct reports and correspondence using word processing software.
• Schedule appointments.
• Answer inquiries regarding case-related information as maintained in the database.

Benefits

• Health, Dental, and Vision insurance.
• Life insurance.
• 401(k).
• Flexible Spending Account (Health, Dependent Care, and Commuter).
• Paid time off and observance of state/federal holidays.

Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Email: [e-mail]