Fact Witness Coordinator

KMRG, LLC; Pierre (SD); On-site; USD 55,000 - 70,000; Full time

Job summary

KMRG, LLC seeks an experienced Fact Witness Coordinator to support the U.S. Attorney’s Office, District of South Dakota, DOJ.

The role involves coordinating travel, appearance dates, and courtroom logistics for witnesses, ensuring proper documentation and timely communication with attorneys. You will maintain calendars, manage files, prepare vouchers, and liaise with court personnel and investigative agencies to ensure smooth witness support throughout pre-trial, trial, and post-trial

Qualifications

• 1 year of progressive relevant experience in administrative support or witness coordination.
• Proficient in word processing, document management, and Microsoft Office.
• Bachelor’s degree preferred in related field.

Responsibilities

• Coordinate travel arrangements and appearance dates for witnesses.
• Communicate with attorneys about witness needs and special circumstances.
• Prepare and submit vouchers and reimbursements with proper documentation.
• Maintain calendars and files for active and pending witness appearances.
• Coordinate with Court, Probation, U.S. Marshals and investigative agencies as needed.
• Assist with court orientation for witnesses and arrange lodging when required.

Skills

MS Office Suite

Word processing

Administrative support

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Document management systems

Job description

We need an experienced Fact Witness Coordinator to support the U.S. Attorney’s Office District of South Dakota (USAO SD) Department of Justice (DOJ).

This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.

RESPONSIBILITIES

• Work directly with Witnesses prior to, during, and after trial
• Work with Witnesses concerning travel arrangements, appearance date/time
• Use judgment to determine when attorney’s should be notified of the Witness’ special circumstances or needs
• Confer with attorneys about Witness appearance, special circumstances, or needs
• Complete and submit proper documentation for special authorizations and obtain prior approvals
• Ensure all travel documents and appearance date and time have been provided to the Witness
• Make necessary arrangements for Witness travel and lodging
• Coordinate travel according to Department of Justice (DOJ) policies and procedures
• Meet with Witnesses upon arrival to designated hearing or pre-trial conference
• Provide Witnesses a courtroom orientation, accompany them to court, and ensure a safe waiting area is available
• Collect necessary documentation and signatures for Witness reimbursement documents
• Prepare and submit documentation for Witness reimbursement, i.e., vouchers and other required documentation
• Furnish requested information concerning pending and completed Witness vouchers
• Determine and resolve any of the Witness’ special circumstances or needs (e.g., authorizations, international travel, military/federal employment, etc.)
• Gather required documentation and reconcile Government Travel Accounts
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
• Complete forms and documents according to style and format rules
• Compose original letters that do not require legal interpretations
• Apply knowledge of legal procedures and terminology
• Establish and maintain a variety of files, documents and databases
• Assemble documents and other information for file records and retention policies
• Establish and maintain calendar and/or database of active and pending Witness appearances
• Track hearings, trial dates, Grand Jury and scheduling conferences
• Perform other administrative and logistical Witness management duties as required/assigned

BACKGROUND

• One (1) year of progressive and relevant experience
• Proficient in word processing, document management, and Microsoft Office Suite
• Experience with business administration is preferred

EDUCATION

• Preference for Bachelor’s degree in related field

LOCATION

• Federal Building Suite 337, 225 South Pierre Street, Pierre, SD, 57501

TELEWORK

• N/A

CLEARANCE

• U.S. citizenship required since this role supports the U.S. federal government

CLIENT

• Department of Justice (DOJ)

TRAVEL

• No travel required

WORK HOURS

• 40 hours per week
• 8 hours per day

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt

RELOCATION

• Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations:

applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.