Legal Assistant / Fact Witness Coordinator Supporting the USAO

FSA Federal; Muskogee (OK); On-site; USD 52,000 - 53,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Term Life Insurance

AD&D Insurance

Short-Term Disability

Employee Assistance Program

Job summary

FSA Federal invites applications for a Legal Assistant / Fact Witness Coordinator to support the USAO. The role includes managing all aspects of fact witness travel, appearance scheduling, and reimbursements, while coordinating with prosecutors and federal offices.

The position requires a high school diploma (undergraduate preferred) and at least one year of related experience. It is an on-site role with competitive hourly pay and comprehensive benefits.

Qualifications

• High School Diploma or GED required; undergraduate degree preferred.
• 1 year of experience in a related field.
• Ability to perform word processing and data entry/retrieval.
• Ability to review and analyze data from multiple sources.
• Ability to establish case/project files.
• Ability to enter and retrieve data from databases.
• Ability to prepare and format management reports.

Responsibilities

• Provide witness management assistance before, during, and after trial; coordinate appearance for court, pre-trial conferences, and grand jury.
• Receive visitors, field inquiries, and arrange travel and reimbursements for fact witnesses.
• Notify witnesses of travel arrangements, appearance dates, and any special needs.
• Coordinate with AUSA on appearance details and special circumstances for witnesses.
• Ensure travel documents and appearance details are provided prior to witness appearances; arrange travel and lodging.
• Meet witnesses on arrival, provide courtroom orientation, accompany to court, and manage reimbursement documentation.
• Prepare and submit witness vouchers and related reimbursement documents; reconcile travel accounts.
• Coordinate with Court, Probation, Pretrial, U.S. Marshals, and others as needed.
• Prepare recurring documents; draft letters using legal terminology related to facts witnesses.
• Manage fact witness files, documents, and databases; track hearings and scheduling conferences, and perform related duties.

Skills

Word processing

Data entry

Data analysis

File organization

Report preparation

Interpersonal communication

Education

High School Diploma or GED

Undergraduate degree preferred

Tools

Databases

Job description

Legal Assistant / Fact Witness Coordinator Supporting the USAO

#26-566

Requisition:

26-566

USAO

$25.27 per hour

Description:

FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a vacancy for a Paralegal II to perform Fact Witness Coordinator duties. In this role, you will be supporting the overall mission of the United States Attorney's Office (USAO). If you are looking for a meaningful, mission driven career, Join FSA!

Responsibilities

• Provide witness management assistance prior to, during, and after trial. Work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.


• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.


• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.


• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.


• Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.


• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.


• Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.


• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.


• Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.


• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

Requirements

• High School Diploma or GED required, undergraduate degree preferred


• Must have 1 year's experience in a related field


• Ability to provide word processing and data entry/retrieval


• Ability to review and analyze data and information from multiple sources


• Ability to establish case/project files


• Ability to enter and retrieve data from databases


• Ability to prepare and format management reports


• Ability to manipulate, transfer, compute and print information


• Ability to prepare and correct reports


• Equivalent combination of relevant education and experience may be substituted as appropriate

This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation.

Agency Overview

The Crime Victims' Rights Act (CVRA) of the US Attorney's Office (USAO) is staffed with Victim-Witness personnel who provide direct support and services to victims and witnesses of federal crime. Victim-Witness personnel play an integral role in facilitating the participation and cooperation of victims and witnesses throughout the federal judicial system. In addition to affording rights and providing services to victims pursuant to the Crime Victims' Rights Act (CVRA) and other federal law, Victim-Witness personnel are responsible for witness management.

Benefits Overview

At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth.

A package providing employee only coverage can be built around our basic plans at $0 employee cost for:

• Medical


• Dental


• Vision


• Term Life Insurance


• Accidental Death & Dismemberment Insurance


• Short-Term Disability


• Employee Assistance Program

This position is not currently approved for telework and requires work to be performed onsite

EEO and Important Policy Statements:

Consistent with our goal of empowering people, FSA Federal is committed to providing all employees and employment candidates the right to equal employment opportunities and a harassment-free work environment free from retaliation. FSA's employment practices are based on an individual's capabilities and qualifications without regard to race, color, religion, sex (including transgender status, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, veteran status, or any other category protected by federal, state, or local law. Equal employment opportunity applies to all policies and procedures including recruitment and hiring, promotions, transfers, and terminations, as well as compensation, benefits, and other terms and conditions of employment. Our long-term success depends upon our ability to attract, retain, and develop a workforce with the knowledge and skills needed to support the vital missions of our customers.

FSA Federal is proud to maintain a drug-free workplace. Satisfactory completion of a post-offer drug screening is a condition of employment. As a supplier of services to federal government agencies, such as DEA, FBI, USCIS, USPIS, etc., we also adhere to agency standards with respect to prior drug usage.