Facilties Manager

TrulyHired; Boston (MA); On-site; USD 47,626 - 83,136; Full time

Job summary

Codman Academy Charter Public School is seeking a Facilities Manager to lead maintenance, procurement, regulation, budgeting, and overall facilities operations. You will be the main point of contact for all facility-related issues.

The role requires 3–5 years in facilities maintenance (K‑12 preferred), strong procurement and negotiation skills, and excellent communication. Work hours are 7:00am–4:00pm, Monday–Friday, in Boston, MA.

Qualifications

• Bachelor’s degree preferred in facility management, business information management, or engineering.
• 3–5 years of facilities maintenance experience, ideally in K-12 settings.
• Strong procurement, budgeting, and negotiation abilities.
• Excellent verbal and written communication and leadership skills.

Responsibilities

• Manage building repairs and grounds maintenance, including carpentry, electrical, plumbing, and related tasks.
• Contract maintenance and repair services; develop scopes, bids, approvals, and vendor coordination.
• Schedule inspections for fire safety, HVAC, elevators, pest control, and cleaning.
• Operate work order and inventory systems; oversee safety inspections and asset tracking.
• Control parking, waste disposal, and building security; ensure compliance and documentation.
• Collaborate to develop and maintain budgets for all facility plans.
• Implement emergency response protocols and ensure regulatory permits/certifications.
• Develop pools of licensed contractors to support operations and lead major projects.
• Document operation of building systems and maintain accurate records.

Skills

Communication skills

Procurement

Negotiation

Leadership

Budgeting

Analytical thinking

Facilities management

Education

Bachelor's degree in facility management, business information management, or engineering

Job description

Job Description

Job Title: Facilities Manager

Supervisor: Director of Operations

Start Date: July 1 - June 30

Hours: 7:00am - 4:00pm, Monday through Friday. Specific arrival and departure times will be reviewed by the hiring manager.

Compensation: Codman Academy Charter Public School follows a compensation scale based on years of direct experience. 1 year experience starts at $47,626 (with High School graduate) to 13+ years direct experience starting at $83,136 (with MA) annually.

Description

The Facilities Manager will have strong knowledge of facilities management in all aspects—maintenance, procurement, regulation, compliance, budgeting, and oversight. The manager will be the main point of contact for all facility related issues.

Responsibilities

• Building Management: manage building repairs and grounds maintenance, including but not limited to physically performing carpentry, cleaning, electrical, furniture/equipment assembly, landscaping, masonry, painting, plumbing, snow removal, supply and inventory control, and event preparation.
• Contracting: contract maintenance and repair of all building systems—including scope development, competitive bidding, securing approvals, scheduling, implementation, qualifying and directing subsequent repairs, maintaining records, and serving as point of contact for vendors.
• Schedule and coordinate with contractors for regular inspections and maintenance (e.g., fire sprinklers/alarm, burglar alarm, elevator, HVAC, pest control, trash & recycling, plumbing, roofing, sanitary disposal, and cleaning).
• Manage all maintenance systems to ensure optimal functionality, efficiency, and effectiveness (Work Order System, Inventory and Supplies Distribution, Keys Management, Safety & Security Inspections, Preventative Maintenance, and Inventory Reconciliation).
• Control activities including parking space allocation, waste disposal, building security.
• Collaborate with Director of Operations to develop and maintain an accurate budget for all building‑related plans.
• Implement school’s emergency response protocols.
• Serve as liaison for compliance, permitting, and certification requirements, including local, state, federal inspections and other agencies.
• Develop a pool of qualified and licensed contractors to support operation and maintenance.
• Lead major facility and network development projects through completion.
• Document and ensure proper operation and documentation of all building systems (fire alarm, fire sprinkler, security alarm, emergency lighting and signage, emergency egress, building access control, monitoring and recording, elevators, generators, communications, waste disposal, sanitary, plumbing, electric, heating, cooling, ventilation).
• Ensure inspection and maintenance records are accurate.
• Adhere to procurement & purchasing guidelines.
• Track and communicate status of project requests to stakeholders to ensure timely feedback and accountability.

Physical Demands

• Maintain ability to perform significant lifting, carrying, pushing/pulling up to 50 pounds; stooping, kneeling, crouching, crawling; reaching above shoulder level; fine finger dexterity.
• Operate machinery and tools; lift heavy equipment.
• Withstand indoor/outdoor environmental conditions.
• Perform other facility related duties as assigned.

Qualifications

• Bachelor’s degree preferred in facility management, business information management, or engineering.
• 3–5 years of experience in facilities maintenance, including time in a K‑12 setting.
• Well‑versed in technical/engineering operations and facilities management best practices.
• Strong procurement and negotiation skills.
• Knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• Excellent organizational and leadership skills.
• Good analytical/critical thinking.