Facilities Manager

Codman Academy Charter Public School; Boston (MA); On-site; USD 47,626 - 83,136; Full time

Job summary

Codman Academy Charter Public School in Boston, MA seeks a Facilities Manager to oversee maintenance, procurement, budgeting, and compliance across the campus.

The role reports to the Director of Operations and requires 3–5 years in facilities management, plus strong negotiation and leadership skills, with a focus on safety and efficiency.

Qualifications

• Bachelor’s degree preferred in facility management, business information management, or engineering.
• 3–5 years of experience in facilities maintenance, including time in a K–12 setting.
• Well-versed in technical/engineering operations and facilities management best practices.
• Strong procurement and negotiation skills.
• Knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• Excellent organizational and leadership skills.
• Good analytical/critical thinking.

Responsibilities

• Building Management: manage repairs and grounds maintenance, carpentry, electrical, plumbing, painting, and inventory control.
• Contract maintenance: scope development, bidding, approvals, scheduling, and vendor coordination.
• Schedule and coordinate regular inspections and maintenance with contractors.
• Manage maintenance systems for functionality, efficiency, and safety.
• Control activities including parking, waste disposal, and security.
• Develop and maintain a building-related budget with Director of Operations.
• Implement school emergency response protocols.
• Liaise for compliance, permitting and certifications with local, state and federal agencies.
• Develop qualified pool of licensed contractors for building support.
• Lead major facility and network development projects.

Skills

Facilities management

Budgeting

Procurement

Negotiation

Leadership

Communication

Analytical thinking

Education

Bachelor's degree in facility management or engineering

Job description

Hours and Compensation

Hours: 7:00am - 4:00pm, Monday through Friday. Specific arrival and departure times will be reviewed by the hiring manager.

Compensation: Codman Academy Charter Public School follows a compensation scale based on years of direct experience. 1 year experience starts at $47,626 (with High School graduate) to 13+ years direct experience starting at $83,136 (with MA) annually.

Description

The Facilities Manager will have strong knowledge of facilities management in all aspects – maintenance, procurement, regulation, compliance, budgeting, and oversight. The manager will be the main point of contact for all facility related issues.

Responsibilities

• Building Management: manage building repairs and grounds maintenance – physically performing carpentry, cleaning, electrical, furniture/equipment assembly, landscaping, masonry, painting, plumbing, snow removal, supply and inventory control, and event preparation.
• Contracting the maintenance and repair of all building systems – scope development, competitive bidding, securing proper approvals, scheduling, implementation, qualifying and directing subsequent repairs and maintenance, maintaining records, and serving as point of contact for all related vendors.
• Schedule and coordinate regular inspections and maintenance with contractors (fire sprinklers/alarm, burglar alarm, elevator, HVAC, pest control, trash & recycling, plumbing, roofing, sanitary disposal and cleaning).
• Manage all maintenance systems to ensure optimum functionality, efficiency, and effectiveness. Systems include: Work Order System, Inventory and Supplies Distribution, Keys Management, Safety & Security Inspections, Preventative Maintenance, and Inventory Reconciliation.
• Control activities which include parking space allocation, waste disposal, building security etc.
• In collaboration with the Director of Operations develop and maintain an accurate budget for all building related plans.
• Implement school’s emergency response protocols.
• Serve as liaison for the compliance, permitting and certification requirements, including all local, state and federal inspections, and other agencies having jurisdiction.
• Develop a pool of qualified and licensed contractors (specialized skilled tradesmen) to support operation and maintenance of buildings.
• Lead the development of major facility and network development projects through completion.

Documentation and Compliance

• Ensure proper operation and documentation of all building systems (fire alarm, fire sprinkler, security alarm, emergency lighting and signage, emergency egress, building access control, monitoring and recording, elevators, generators, communications, waste disposal, sanitary, plumbing, electric, heating, cooling, and ventilation).
• Ensure inspection and maintenance are recorded and accurate.
• Adhere to local, state, and federal school procurement & purchasing guidelines.
• Track and communicate status of project requests to requestors and other interested parties to ensure timely feedback and accountability.

Physical Demands

• Maintain ability to lift up to 50 pounds, frequent stooping, kneeling, crouching, crawling, reaching above shoulder level, fine finger dexterity.
• Operate machinery and tools, lift heavy equipment, withstand indoor and outdoor conditions.
• Perform other facility related duties as assigned by Director of Operations, Head of School and/or Principal.

Qualifications

• Bachelor’s degree preferred in facility management, business information management, or engineering.
• 3-5 years of experience in facilities maintenance, including time in a K-12 setting.
• Well-versed in technical/engineering operations and facilities management best practices.
• Strong procurement and negotiation skills.
• Knowledge of basic accounting and finance principles.
• Excellent verbal and written communication skills.
• Excellent organizational and leadership skills.
• Good analytical/critical thinking.

Community Engagement and Stewardship

• We are crew, not passengers, and we uphold that ideal as we support each other in reaching our shared goals.
• Every adult in our community is a teacher and a role model, and we model and implement EL Education design principles and core practices to the best of our ability in our roles.
• Advance the educational mission by participating in duties and responsibilities consistent with building, upholding and promoting a strong Codman community.
• We actively value and solicit feedback to improve performance.