Facility Services Supervisor

SPS-North America; New York (NY); On-site; Full time

Job summary

An established industry player is seeking a Facilities Services Associate to deliver top-notch office services. This role involves managing mailroom operations, ensuring a clean and safe work environment, and providing exceptional customer service to all employees. You will assist with office maintenance, oversee equipment, and handle various administrative tasks. Join a dynamic team that values professional growth and offers a supportive work culture, where your contributions will make a significant impact on the organization and its employees. This is a fantastic opportunity for those looking to develop their skills in a vibrant workplace.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k with Matching

Paid Time Off

Education Discounts

Short Term Disability

Life Insurance

Entertainment Discounts

Career Growth Opportunities

Qualifications

• 1+ years of experience in a mailroom or facilities role preferred.
• Strong communication and organizational skills required.

Responsibilities

• Provide exceptional customer service and maintain office cleanliness.
• Manage mailroom tasks including sorting and distributing mail.

Skills

Customer Service

Communication Skills

Organizational Skills

Problem-Solving

Computer Skills

Education

High School Diploma

Tools

Computer Systems

Office Machinery

Job description

Reports To: The Facilities Services Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.

Job Overview:

The Facilities Services Associate provides exceptional office and facilities services. The primary function of the role is to work in facility services with additional support for mail tasks such as scan, sort, log and distribute incoming mail to end users, process, and ship outgoing mail. This position will work together with the Facilities Manager to ensure safety and cleanliness to help guarantee a great working environment for all. This position will also oversee repairs and maintenance required for simple fixes, or report more complex problems.

Candidate must have:

• Previous mailroom experience
• Some computer and maintenance skills
• Good communication skills
• Strong customer service experience

Job Description:

Candidate will be delivering and picking up packages, sorting incoming and outgoing mail. Setting up conference rooms, cleaning & vacuuming offices. Assist with office moves. Maintaining pantries, restocking supply closets, restocking copy paper to printer locations.

Answering phones and assisting clients as needed at front desk. Inputting packages into computer systems, changing light bulbs, operating postage machine. Must be able to stand for long periods of time and lift at least 50 pounds. Assist with packing up offices. Some knowledge of striping and waxing floors. Ability to learn and use equipment. Other duties as assigned. Must be able to work well within a group as well as an individual.

Overall, this position continuously offers the highest level of service to all clients and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.

Duties and Responsibilities:

• Provides 5-star customer service to all employees (in all forms of communication).
• Provides general and preventative office maintenance & repair duties.
• Oversees office equipment maintenance and safety tests.
• Does inspections and record keeping of needed services.
• Sets up/assembles office furniture installation.
• Establishes and maintains positive vendor relationships.
• Breakroom organization, cleaning, and stocking.
• Provides services or coordinates support for: cleaning offices and bathrooms, vacuuming, shampooing carpets, stripping/waxing floors, light fixture bulbs.
• Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package.
• Manages outgoing mail/package transactions.
• Distributes mail/packages to company personnel.
• Performs daily key ops of convenience multi-function devices (ensuring functionality, replenish toner/paper).
• Submits work orders for certain requests.
• Services and replenishes the barista, pantry, conference, kitchen, or meetings areas.
• Performs meeting room and conference room set ups.
• Performs building occupant moves within assigned facilities.
• Maintains the Business Service Center area in a neat and orderly fashion.
• Monitors level of office supplies on the floor, and replenishing and orders accordingly.
• Proactively seeks out additional work during downtime.
• Builds professional relationships with customers and other teams.
• Maintains professionalism and composure when interacting with all employees.
• Trains back-up and providing guidance on policies and procedures.
• Determines what additional support is needed when handling sensitive inquiries.
• Provides exceptional customer service to clients.
• Provides reception or concierge (front of office) coverage as needed.
• Strong verbal and written English communication skills.
• Ability to handle multiple tasks simultaneously.
• Good organizational skills.
• Working knowledge of MFD equipment.
• Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions.
• Possesses ability to work independently and capable of completing projects.
• Ability to determine correct method and packing material as well as validate packing slips for accuracy of incoming and outgoing materials.

Qualifications and Education Requirements:

• High School Diploma (or equivalent) required.
• 1+ years prior work experience preferred.
• Ability to work assigned work hours determined by manager.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Superb written and verbal communication skills.
• Current knowledge or ability to learn computer-based systems required for functions of position.
• Required to maintain an overall professional appearance and attitude.
• Adhere to all policies and procedures required.

Physical Demands:

• Approximately 50% of the time this position requires the below physical demands.
• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.
• Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
• Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).
• Ability to lift or move 40 lbs. or greater frequently.

Travel: None or Negligible

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Pay Range:

$18 - $19 USD

WHAT WE OFFER:

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.

About SPS:

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe.

In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies.

SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by law.