Facility Project Coordinator

The Budd Group; High Point (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% funded continuing education

PMP certification support

Career advancement

Job summary

The Budd Group is seeking a Facilities Project Coordinator to own the project lifecycle for site facilities. You will bridge client stakeholders and external contractors to ensure seamless operations, from kickoff through closeout.

Responsibilities include managing schedules and budgets, coordinating vendor bids, and ensuring quality through site walkthroughs. Join a team focused on reliability, integrity, and exceptional service.

Qualifications

• An associate degree in Project Management or related field preferred.
• CAPM or PMP certification preferred.
• Proven experience tracking project timelines, budgets, and parameters (Waterfall/Hybrid).
• Background in facilities maintenance, building operations, construction management, or dealing with MEP/HVAC contractors a plus.

Responsibilities

• Oversee project scheduling, resource allocation, and tracking to manage time, scope, creep, and budget.
• Solicit vendor bids for projects over $5,000 and draft statements of work.
• Serve as dedicated Facility Project Manager and primary client contact with updates.
• Coordinate quality walkthroughs to verify project success and approve invoices.
• Collaborate on new building commissions, map utility shut-offs, and conduct preventative walkthroughs.

Skills

Project management

Vendor coordination

Stakeholder communication

Problem solving

Organizational skills

Facilities awareness

Education

Associate degree in Project Management

CAPM / PMP certification

Tools

Smartsheet

MS Project

Job description

Position Overview

• Pay: Competitive Salary

• Benefits: God-honoring company; Paid time off (Vacation, Sick, 9 Holidays, 2 Floating, 1 Volunteer day); Medical, Dental, and Vision plan options; Life, Accident, and Disability Insurance; HSA/FSA; 401(k) Match; Career Advancement; Free Online Classes; Mental Health & Financial Support; Pay on Demand + Cash Back; English/Spanish Learning.

• Location/Work Type: 100% In-Person | East Lexington Ave, High Point, NC 27262

• Schedule: Monday - Friday, 8:00 AM - 4:30 PM (Requires occasional weekends for major facility events; comp days provided).

• Requirements/Qualifications:

  • An associate degree in Project Management or a related field is highly preferred.

  • Certified Associate in Project Management (CAPM) or PMP certification preferred.

  • Proven experience tracking project timelines, budgets, and operational parameters (Waterfall/Hybrid environments).

  • Prior background in facilities maintenance, building operations, construction management, or dealing with MEP/HVAC contractors is a major plus.

• Perks & Career Growth: 100% company-funded continuing education and pathways to actively support you in earning your PMP certification!

About The Budd Group Culture

The Budd Group is a forward-thinking facility solutions company providing exceptional services across the Southeast. We operate under a clear mission to provide exceptional service by choosing the good over the easy, and developing our people to their fullest potential. We are a proud, God-honoring company that treats our team members like family and strives to build a workplace rooted in integrity and mutual respect.

What You'll Do / Key Responsibilities

As our Facilities Project Coordinator, you will take complete ownership of the project lifecycle for site facilities. In this role, you will act as the vital bridge between client stakeholders and specialized external contractors to ensure seamless operations.

• Project Lifecycle Management: Oversee project scheduling, resource allocation, and tracking to firmly manage time, scope, creep, and budgetary constraints.

• Bid & Vendor Coordination: Solicit competitive vendor bids for any projects exceeding $5,000, draft comprehensive statements of work, and select optimal external partners.

• Stakeholder Alignment: Serve as a dedicated Facility Project Manager and primary contact, providing consistent, professional status updates to client personnel and internal managers.

• Quality Control Walkthroughs: Coordinate closely with onsite teams, performing physical walkthroughs and inspections to verify complete project success prior to approving contractor invoices.

• Cross-Functional Turnovers: Collaborate on new building commissions to gather equipment warranties, map utility shut-offs, and conduct proactive preventative walkthroughs with staff.

What You Bring To The Team

• Resilient Problem Solver: High adaptability to step back, pivot quickly, and realign when project parameters shift.

• Exceptional Communication Style: A professional, polished communication approach to influence contractors and deliver clear expectations to clients.

• Organized Administrator: Strong computer proficiency to effectively manage workflow processes, punch lists, and scheduling tools like Smartsheet or MS Project.

• Facilities Awareness: A solid foundational understanding of building systems (HVAC/MEP) to recognize project urgency and safeguard campus infrastructure.

Why Work For The Budd Group

• Values-First Leadership: Build a meaningful career within a supportive, God-honoring company.

• Sponsored Career Advancement: We fully fund professional development, including specialized classes to help you achieve your PMP.

• Comp Time Protection: Balanced scheduling that gives you your time back with designated comp days when weekend operations occur.