Facility Operations & Payroll Coordinator

Cushman & Wakefield; San Juan (PR); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Job summary

Cushman & Wakefield is seeking a highly organized Facility Coordinator/Administrator to support daily facility operations for a key client account. You will coordinate payroll, onboarding, work orders, client communications, and reporting, serving as a central contact between site teams, vendors, and client stakeholders.

The role requires English and Spanish proficiency, strong organizational skills, and experience with MS Office and CMMS.

Qualifications

• Must be able to speak, read and write in English and Spanish.
• Strong organizational and multitasking skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
• Experience with payroll administration or HRIS is a plus.

Responsibilities

• Provide administrative support to facility management and site leadership teams.
• Coordinate and maintain facility records, documentation, and operational reports.
• Support payroll processing activities and timekeeping reviews.
• Coordinate onboarding for new employees and manage documentation.
• Manage service requests and work orders through CMMS; monitor status and reporting.
• Maintain client communications with vendors and stakeholders.
• Prepare recurring and ad hoc reports for leadership and clients.

Skills

Bilingual English/Spanish

Microsoft Office Suite

Data entry & reporting

Education

Associate's degree in Business Administration

High school diploma or equivalent

Tools

CMMS / work order systems

Job description

Cushman & Wakefield is seeking a highly organized Facility Coordinator/Administrator to support daily facility operations for a key client account. You will coordinate payroll, onboarding, work orders, client communications, and reporting, serving as a central contact between site teams, vendors, and client stakeholders.

The role requires English and Spanish proficiency, strong organizational skills, and experience with MS Office and CMMS.