Facility Coordinator/Clerk

UIC Arctic Response Services, LLC; Bremerton (WA); On-site; USD 40,000 - 60,000; Full time

Job summary

UIC Arctic Response Services, LLC, located in Bremerton, WA, seeks a Facility Coordinator/Clerk responsible for the administrative backbone of facility operations, maintaining records, and logistical support. Candidates should have excellent interpersonal skills and proficiency in Microsoft Office.

The ideal candidate will hold a minimum of a high school diploma, with a preference for a bachelor’s degree and relevant experience in facility management and operations.

Qualifications

• Minimum of one to two years of administrative experience.
• Three to five years in facility operations or maintenance scheduling.
• Proficient in CMMS for tracking work orders.

Responsibilities

• Maintain operations of 42 facilities and administrative duties.
• Track and update work orders in the system.
• Conduct inspections and maintain records of facility operations.

Skills

Administrative skills

Facility operations knowledge

Computerized Maintenance Management Systems (CMMS)

Microsoft Office proficiency

Interpersonal skills

Education

High school diploma or equivalent (GED)

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Overview

Facility Coordinator/Clerk (SWFPAC 2026-25316):

Bowhead seeks a Facility Coordinator/Clerk to maintain efficient operations of up to forty-two (42) facilities operated or occupied by MCSFBN personnel.

Responsibilities

Essential functions will include:

• Responsible for the administrative and logistical "backbone" of facility operations.
• Track and update all trouble calls submitted to Region Base Operations Services Contractor (BOSC).
• Maintain a Government provided Work Order Log and update on a daily basis.
• Obtain status from the Region BOSC, designated Government Functional Area Lead / TA, and SWFPAC Facility Department to update the Work Order Log. All overdue Work Orders as well as active Work Orders being completed are to be verified as open or complete.
• Any overdue and/or work orders which are not or cannot be completed by Region BOSC will be reported to the MCSFBn Facility Manager for resolution.
• Maintain work order list by building and make available to MCSFBn Facility Manager
• and SWFPAC (SPB 12) Facility Group when requested.
• Report actions taken to the MCSFBn Facility Manager and affected MCSFBn leadership as requested.
• Maintain a daily Galley Work Order Log for three (3) MCSFBn Galleys in Area of Operation, Galley Work Order Log Database, Washer/Dryer Report, Washer/Dryer Historical Database, Work Order database, and Facility/Minor Project Work Order Tracking Report.
• Track work orders will be tracked to completion, and maintain a database of completed work orders.

• Assist in minor upgrade requests (bullets), for facilities related to scoping, and pricing.
• Maintain historical database for Annual Trouble Call statistics (i.e. Number of trouble calls submitted, completed, overdue, open) by month, will be provided by the COR.
• Maintain key custody for MCSFBn occupied buildings and spaces.
• Maintain and issue keys from a designated lock box and inventory all keys monthly and report status and discrepancies to MCSFBn Facilities Manager, Deputy Logistics Officer, and Logistics Officer.
• Submit on a monthly basis Key Custodian Program Report tracking the key inventory.
• Coordinate with MCSFBn Facilities Manager to resolve key discrepancies.
• Conduct monthly building, safety, fire and fire extinguisher inspections for MCSFBn occupied buildings and spaces.

• Other duties as assigned

Qualifications

• Minimum high school diploma or equivalent (GED) Bachelor’s degree is preferred in a relevant field such as business, facility management, or a related technical field.
• A minimum of one to two years of administrative experience, including record keeping, filing, and managing correspondence.
• Three to five years of specialized experience in facility operations, maintenance scheduling, or procurement.
• Proficient at operating and managing Computerized Maintenance Management Systems (CMMS) for tracking work orders.
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint.
• Ability to understand, speak, read, and write the English language.
• Ability to communicate effectively with all levels of employees, Government Representative, and outside contacts.
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
• Valid driver’s license in the state of employment with an acceptable driving record.

Physical Demands

• Must be able to lift up to 50 pounds.
• Must be able to stand and walk for prolonged period amounts of time.
• Must be able to twist, bend, and squat periodically.
• High noise levels are common as is the potential exposure to heat/cold, noise, dusts, mist, and/or fumes.

Security Requirements: Must be able to maintain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location