Facility Coordinator

CBRE Group, Inc.; Jacksonville (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

CBRE Group, Inc. in Jacksonville, FL is seeking a Facility Coordinator to coordinate diverse departmental and financial activities within the Property Management function.

You will assist with financial reviews, manage contract data, and support the contract execution process to keep operations compliant and efficient. The role requires a High School Diploma or GED with 3-4 years' experience, strong Microsoft Office skills, and solid numerical abilities.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• In-depth knowledge of processes, procedures, systems in own job function.
• Ability to evaluate and communicate unusual and/or complex content clearly.
• Proficient in Microsoft Word, Excel, Outlook; strong organizational skills with an inquisitive mindset.
• Advanced math skills for calculations (percentages, discounts, markups).
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Assist with creating monthly financial review and reporting.
• Verify the database of management and leasing contract information is accurate and up to date.
• Review, Input, and Approve vendor invoices, billings, expense reports, accounts receivables and contract execution process.
• Support all aspects of the contract execution process.
• Responsible for review and input of data into all CBRE systems.
• Ensure compliance with all CBRE and client.
• Facilitates communication of best practices, policies, procedures, and initiatives to support operations.
• Train all CBRE team members on policies, procedures, processes, administration and governance.
• Support the People/HR transition team to timely and efficiently onboard incumbent staff.
• Assist in the client termination process as needed.
• May participate in the Asset Services internal audit process.
• Work with senior management to improve operational compliance.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent.
• May recommend new techniques.
• Impact your team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.
• Assist in CBRE and client operations as needed.
• All other duties as assigned or requested.

Skills

Microsoft Office

Advanced Math

Analytical thinking

Communication skills

Education

High School Diploma or GED

Job description

About the Role:

As a CBRE Facility Coordinator, you will oversee the coordination of a variety of departmental and financial activities.

This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You’ll Do:

• Assist with creating monthly financial review and reporting.
• Verify the database of management and leasing contract information is accurate and up to date.
• Review, Input, and Approve vendor invoices, billings, expense reports, accounts receivables and contract execution process.
• Support all aspects of the contract execution process.
• Responsible for review and input of data into all CBRE systems.
• Ensure compliance with all CBRE and client.
• Facilitates communication of best practices, policies, procedures, and initiatives to support operations.
• Train all CBRE team members on policies, procedures, processes, administration and governance.
• Support the People/HR transition team to timely and efficiently onboard incumbent staff.
• Assist in the client termination process as needed.
• May participate in the Asset Services internal audit process.
• Work with senior management to improve operational compliance.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact your team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.
• Assist in CBRE and client operations as needed.
• All other duties as assigned or requested.

What You’ll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

WHY CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

APPLICANT AI USE DISCLOSURE

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.