Facility Coordinator

EMCOR Group, Inc.; Cincinnati (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

EMCOR Group, Inc. is seeking a Facility Coordinator in Cincinnati, OH, responsible for managing work orders and vendor coordination. The role requires strong communication and problem-solving skills, with a preference for candidates holding an associate’s degree and relevant experience. Join a leading provider in facilities services and contribute to our mission-critical operations.

Qualifications

• 1-3 years of experience in a professional, fast-paced environment.
• Valid driver’s license required.
• Ability to adapt to rapidly changing situations.

Responsibilities

• Manage assigned work orders to completion and follow up with vendors.
• Respond to emergencies related to fire/life/safety and other services.
• Attend meetings and assist in planning internal/external conferences.

Skills

Communication

Customer Service

Problem Solving

Time Management

Education

High School Diploma or equivalent

Associate’s degree

Tools

Microsoft Office

Job description

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About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

Job Title: Facility Coordinator

Job Summary:

This position is responsible for facilities coordination at the assigned facilities – including, but not limited to: managing local work order completion, providing customer follow-up, and running operations. The ideal candidate will efficiently coordinate third party vendors and work with both internal and external customers including school directors and EMCOR facility managers.

Essential Duties and Responsibilities:

• Create and manage assigned work orders to completion; follow-up with vendor and client
• Communicate/escalate with appropriate parties (FM, customer, vendors, etc.) as needed
• Resolve third party invoices by working with the account team and Accounts Payable
• Respond to emergencies pertaining to fire/life/safety, appliances, pest control and landscape/snow services during designated hours
• Create and submit expense / capital approval forms to support internal facility manager’s
• Reconcile and process consolidated invoices for national account vendors
• Manage customer specific and internal specific contact information identified in the work order management system
• Manage additional projects as necessary
• Attend meetings, take notes and help plan internal / external conferences as needed
• Other duties as assigned
  
  

Qualifications:

• High School Diploma or equivalent, associate’s degree preferred.
• 1-3 years of experience in a professional, fast paced environment
• Valid driver’s license
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization
• Must be able to adapt to rapidly changing situations
• Possess the ability to work overtime on short notice
• Must be self-motivated and have the ability to handle multiple jobs with minimal supervision
• Experience in Microsoft Office (Outlook, Excel, Word, etc.) required
  
  

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move 50 pounds.

Work conditions:

The work environment characteristics described here are representative of those associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position operates in an office environment. This role routinely uses standard office equipment such as phone, computer, photocopiers and filing cabinets.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Construction

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