Facility Coordinator

EMCOR Group Inc.; Cincinnati (OH); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Facility Coordinator to manage operations across various facilities. This role involves overseeing work orders, vendor coordination, and ensuring effective communication with clients and internal teams. The ideal candidate will thrive in a dynamic environment, demonstrating strong problem-solving skills and adaptability. Join a leading provider of facilities services that values talent and offers a competitive salary and benefits package. If you are self-motivated and ready to take on new challenges, this opportunity is perfect for you.

Qualifications

• 1-3 years of experience in a professional, fast-paced environment required.
• Valid driver's license and ability to adapt to rapidly changing situations.

Responsibilities

• Manage work orders and vendor communications effectively.
• Respond to emergencies and coordinate with internal teams.

Skills

Customer service

Communication skills

Problem-solving

Adaptability

Self-motivation

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

Job Title: Facility Coordinator

Job Summary:

This position is responsible for facilities coordination at the assigned facilities – including, but not limited to: managing local work order completion, providing customer follow-up, and running operations. The ideal candidate will efficiently coordinate third party vendors and work with both internal and external customers including school directors and EMCOR facility managers.

Essential Duties and Responsibilities:

1. Create and manage assigned work orders to completion; follow-up with vendor and client.
2. Communicate/escalate with appropriate parties (FM, customer, vendors, etc.) as needed.
3. Resolve third party invoices by working with the account team and Accounts Payable.
4. Respond to emergencies pertaining to fire/life/safety, appliances, pest control and landscape/snow services during designated hours.
5. Create and submit expense/capital approval forms to support internal facility managers.
6. Reconcile and process consolidated invoices for national account vendors.
7. Manage customer specific and internal specific contact information identified in the work order management system.
8. Manage additional projects as necessary.
9. Attend meetings, take notes and help plan internal/external conferences as needed.
10. Other duties as assigned.

Qualifications:

1. Associate's degree (A. A.) or equivalent from two-year College is mandatory; a Bachelor's Degree preferred.
2. 1-3 years of experience in a professional, fast-paced environment.
3. Valid driver’s license.
4. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
5. Must be able to adapt to rapidly changing situations.
6. Possess the ability to work overtime on short notice.
7. Must be self-motivated and have the ability to handle multiple jobs with minimal supervision.
8. Experience in Microsoft Office (Outlook, Excel, Word, etc.) required.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled