Facility Coordinator

Frey Consulting Group; Austin (TX); On-site; USD 28,000 - 34,000; Part time

Job summary

Frey Consulting Group in Austin, TX is seeking a part-time Facility Coordinator to support day-to-day facility and office operations in a local office environment.

You will coordinate maintenance, vendor and service provider activities, health and safety compliance, environmental initiatives, and office events. The ideal candidate is organized, proactive, customer-service oriented, and able to collaborate with employees, department leaders, vendors, and service providers.

Qualifications

• High school diploma or equivalent.
• 1–3 years in facility, office administration, or coordination roles.
• Strong organizational and coordination abilities.
• Excellent customer service and communication skills.
• Ability to work independently and take initiative.
• Ability to collaborate with vendors, employees, and leadership.
• Attention to detail with multiple concurrent tasks.

Responsibilities

• Coordinate with external vendors and service providers to support repairs and facility improvements.
• Monitor office space allocation to support department needs.
• Manage office supplies and equipment procurement.
• Support health and safety requirements and preventive measures.
• Coordinate office events and meetings logistics.
• Provide high level customer service to employees and leadership.

Skills

Organizational skills

Coordination skills

Customer service

Communication skills

Independent work

Education

High school diploma or equivalent

Job description

Employment Type: on-going assignment with possibility for extension/conversion

Pay Rate: $20–$25/hour

Schedule: Part-time (Tuesday–Thursday, 9:00 AM–3:00 PM)

Hours: Approximately 18 hours/week

Summary

We are seeking an enthusiastic and self-motivated Facility Coordinator to support day-to-day facility and office operations in an Austin, TX office environment.

In this role, you will coordinate facility maintenance, office administration, health and safety activities, environmental initiatives, and office events. The ideal candidate is organized, proactive, customer-service oriented, and comfortable coordinating with employees, department leaders, vendors, and service providers.

This position is expected to be an ongoing engagement, with a part-time schedule of approximately 18 hours per week.

What You'll Do

• Coordinate with external vendors and service providers to support office repairs, maintenance, and facility improvements, including HVAC, electrical, plumbing, and security
• Monitor office space allocation and utilization to support the needs of various departments and teams
• Manage office supplies and equipment procurement, maintaining appropriate inventory levels and ensuring resources are properly allocated
• Implement and support office policies, procedures, and guidelines to maintain a professional and organized workplace
• Support compliance with applicable health and safety requirements and implement measures to help prevent workplace hazards and accidents
• Conduct regular safety inspections, fire drills, and emergency preparedness activities
• Coordinate with relevant authorities regarding required permits and licenses for office operations
• Promote environmentally responsible office practices, including waste reduction, recycling, and energy conservation
• Identify opportunities for green initiatives and other efforts to reduce the organization's environmental impact
• Foster a positive and collaborative office environment through effective communication and coordination
• Support department heads and team leaders with office space and equipment requirements
• Coordinate logistics and facilities arrangements for office events and meetings
• Provide a high level of customer service to employees and office leadership
• Identify and address facility and office issues proactively, escalating as appropriate

What You Bring

• High school diploma or equivalent
• 1–3 years of experience in a related facility, office administration, workplace services, or coordination role
• Strong organizational and coordination skills
• Excellent customer service and communication skills
• Ability to work independently and take initiative
• Ability to coordinate effectively with vendors, service providers, employees, and leadership
• Strong attention to detail and ability to manage multiple responsibilities

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.