Facility Assistant

Tennessee Orthopaedic Alliance; Brentwood (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Tennessee Orthopaedic Alliance seeks a Facilities Assistant to support our facilities team, reporting to the Director of Facilities Operations. The role collaborates with Clinic Managers and upper management, based in Nashville and supporting other Middle Tennessee TOA locations.

Key duties include maintaining day-to-day operations, monitoring safety and security, and assisting with budgeting for new projects and renovations.

Qualifications

• Must have a valid TN Driver's license.
• Must have the physical ability to lift a minimum of 50 pounds.
• Proficiency with Microsoft Word and Excel.
• Experience recognizing building deficiencies.
• Fluent in maintaining day-to-day operations of facilities.
• Knowledge of plumbing, HVAC and other building systems.
• Technical troubleshooting and self-diagnosis.
• Proficiency with repair tools and techniques.
• Experience working with outside vendors.
• Ability to coordinate with facilities and building owners.
• Ability to operate in a fast-paced environment across geographic and organizational boundaries.
• Detail oriented with the ability to take direction from multiple partners while working independently.
• Technical or trade school certificate in facilities management or related field preferred.

Responsibilities

• Maintenance: handle day-to-day facilities operations, maintenance orders, and identify building deficiencies.
• Safety and Security: monitor safety, weather readiness, and coordinate with security vendors.
• New Project Development and Renovations: assist budgeting and support for new projects and renovations.

Skills

Detail oriented

Cross-functional collaboration

Self-motivation

Troubleshooting

Vendor coordination

Education

Technical or Trade School Certificate in Facilities Management

Tools

Microsoft Word

Microsoft Excel

Job description

Tennessee Orthopaedic Alliance has an immediate opening for a Facilities Assistant, an individual who will provide an important element of mechanical, safety, and operational support in all areas of our facilities team. This position will report directly to the Director of Facilities Operations and will work closely with our Clinic Managers and Upper Management. This position is based in Nashville and will also support other Middle Tennessee TOA Locations.

The Primary Responsibilities For The Facilities Assistant Include

• Maintenance: Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders. Recognizing building deficiencies, technical troubleshooting with knowledge of plumbing, HVAC, and other building systems. Monitoring the cleanliness of interior and exterior areas such as offices, conference rooms, parking lots, and other outdoor spaces. Supporting Janitorial Services.
• Safety and Security: Monitoring the safety of interior and exterior areas such as offices, conference rooms, parking lots, and other outdoor spaces. Preparing facilities for changing weather conditions. Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals.
• New Project Development and Renovations: Collaborate with building owners and upper management on budgeting for facility's needs. Work closely with Facilities Manager and team to support new project development and renovations.

Requirements

• Must have a valid TN Drivers license.
• Must have physical ability to lift a minimum of 50 pounds.
• Must have proficiency Microsoft; Word, Excel.
• Successful experience with recognizing building deficiencies.
• Demonstrated fluency in maintaining day to day operations of facilities.
• Fundamental and sound knowledge of plumbing, HVAC, and other building systems.
• Technical Troubleshooting skills and the ability to self-diagnose.
• Proficiency with repair tools and techniques.
• Experienced working with outside vendors.
• Ability to coordinate with facilities and building owners.
• Exceptional ability to operate in a fast-paced environment, with the demonstrated capacity to work across geographic and organizational boundaries fluidly.
• Must be highly detail oriented, with the ability to take direction from multiple business partners yet work on a self-sustained, independent manner.
• A Technical or Trade School Certificate in Facilities Management or related field is preferred.

TOA is an equal opportunity employer. TOA conducts drug screens and background checks on applicants who accept employment offers.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.