Purchase Coordinator Assistant

Tennessee Orthopaedic Alliance; Nashville (TN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

401(k) with matching

Job summary

Tennessee Orthopaedic Alliance is hiring a Purchasing Coordinator Assistant to support procurement, ordering and inventory across multiple locations in Nashville and Middle Tennessee.

You will train staff on ordering software, process orders, manage backorders, assist Accounts Payable, and help maintain stock of medical, office, and breakroom supplies while ensuring HIPAA and internal controls.

Qualifications

• Experience in procurement or logistical support preferred.
• College degree preferred, but a high school diploma is required.
• Proficient with Excel and procurement systems.
• Customer-service orientation focused on internal customers.
• Strong time management and ability to multitask efficiently.
• Must have a clear driving record.
• Ability to lift up to 30 pounds with/without accommodation.

Responsibilities

• Use software programs for ordering and inventory management.
• Train and assist staff with ordering software programs.
• Process and submit orders for all departments at all locations.
• Find alternatives to unavailable items and prevent shortages.
• Assist offices with backorders, shortages and returns.
• Receive orders in the purchasing software.
• Assist Accounts Payable with invoicing, pricing and receipts.
• Order, receive and stock medical, office and breakroom supplies at OC.
• Gather, log and forward supplies to other offices.
• Conduct monthly inventories and produce reports on drugs.
• Support staff with coding and pricing issues.
• Assist staff with copier, fax, phone and other equipment problems.
• Provide backup support for Purchasing Manager when needed.
• Run courier errands and manage routine tasks.
• Empty HIPAA bins at locations as appropriate.

Skills

Procurement experience

Customer service

Time management

Education

High School Diploma (College preferred)

Tools

Excel

Procurement systems

Job description

Tennessee Orthopaedic Alliance is the largest orthopaedic surgery group in Nashville and Middle Tennessee. TOA concentrates on the diagnosis and treatment of disorders and injuries of the musculoskeletal system which allow our patients to live their best life. Ninety plus years later we are advancing the practice of orthopaedic surgery throughout the state.

There are a number of reasons why TOA is an employer of choice; here are a few of them:

Stability- TOA has been in Middle Tennessee since 1926 and has expanded to over 20 locations across the state!

Impact- TOA’s team members use our careers - whether in our clinics or our business office - to make a positive difference in the community by building relationships and helping patients live their best life.

Work Environment- The TOA team focuses on fostering an excellent working environment; one of positivity, collaboration, job satisfaction, and engagement.

Total Rewards- TOA offers competitive salaries based on the current Tennessee wage market, plus a comprehensive suite of benefits, including Medical, Dental, Paid Time Off, and more. Our 401(k) plan provides a company match, safe harbor match and profit sharing match to go along with your contributions.

Our Purchasing Coordinator Assistant plays an important, behind the scenes role in keeping the TOA practice functioning at a high-performing level. This role provides our facilities and colleagues with top notch customer service.

The Responsibilities Of The Purchasing Coordinator Assistant Include

• Utilize software programs for ordering & inventory management.
• Train & assist staff with ordering software programs.
• Process and submit orders for all departments at all locations.
• Find suitable alternatives to unavailable items and proactively prevent shortages.
• Assist offices with backorders, shortages and returns.
• Receive orders in current purchasing software program.
• Assist Accounts Payable with invoicing, pricing and receipts.
• Order, receive & stock medical supplies, office supplies and breakroom supplies at OC.
• Gather, log and forward supplies to other offices.
• Conduct monthly inventories and produce reports on specific drugs.
• Support staff with coding and pricing issues.

Assist With Other Logistical And Administrative Support

• Assist staff with copier, fax, phone and other office equipment problems.
• Assist Facility Operations Manager when requested.
• Ability to use tools and make minor repairs a plus.
• Provide backup support in the absence of the Purchasing Manager when needed.
• Run courier errands: Bank, Central Business Office, procure food items for clinic breakrooms/meetings.
• Empty shred (HIPAA) bins at locations as appropriate

Requirements

The ideal candidate for this position will have some experience working in a procurement or logistical support position.

Other Requirements Include

• College degree is preferred, but high school diploma is required
• Demonstrated computer literacy regarding Excel, other MS Office products, and procurement systems
• Must have a customer-service orientation, focused on meeting the needs of internal customers
• Exceptional capacity to manage time and complete multiple tasks is an efficient manner
• Must have a clear driving record
• Ability to lift files, supplies, or paper weighing up to 30 pounds with or without reasonable accommodation.

TOA is an equal opportunity employer. TOA conducts drug screens and background checks on applicants who accept employment offers

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.