Facility and Security Coordinator

City of New York; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

The City of New York’s Office of Administrative Trials and Hearings (OATH) seeks a Facility & Security Coordinator to manage daily operations, maintain a secure, professional environment, and support community trainings.

The role reports to the Senior Facilities & Security Coordinator and involves coordinating repairs, vendor activities, health and safety protocols, and CCTV/ access control oversight in a growing agency.

Qualifications

• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which in an administrative capacity or supervising staff.
• An associate degree or 60 semester credits with three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of supervisory experience.
• A four-year high school diploma or equivalent with four years of clerical/administrative experience including one year of supervisory experience.
• Education and/or experience equivalent to 1-3 above, with one year of supervisory experience required.

Responsibilities

• Oversee the facility on a day-to-day basis with borough and central office to ensure space is orderly, well maintained and secure.
• Maintain a safe, clean, and professional environment for community trainings.
• Ensure health and safety protocols are met.
• Identify and report repair needs; coordinate repairs with central office, property managers and vendors.
• Assist with relocating equipment, records and moves.
• Schedule and monitor vendor service activities; approve them.
• Monitor traffic flow and CCTV to ensure safety of respondents and participants.
• Monitor security access control system and security personnel to foster a safe community atmosphere.

Skills

Administrative experience

Supervisory experience

Education

Baccalaureate degree with 2 years clerical/administrative experience

Associate degree / 60 credits with 3 years experience

High school diploma with 4 years experience

Education/experience equivalent with supervisory experience

Job description

• Job Category: Building Operations & Maintenance
• Salary Band: $60,000 to $70,000
• Compensation: USD 55,105 - USD 63,371

Job Description

ABOUT OATH: The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding more than 250,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

JOB DESCRIPTION: OATH is seeking an ambitious, energetic and experienced individual who enjoys growth opportunities afforded by OATH’s ongoing commitment to positive institutional change and fostering professionalism to serve as a Facility & Security Coordinator. He or she should relish the wide range of operational challenges presented in a period of rapid organizational growth and institutional change. The candidate will perform duties under the general supervision of the Senior Facilities & Security Coordinator. The duties will include, but are not limited to:

• Serving as a liaison with the borough offices and central office by overseeing the facility on a day-to-day basis to ensure that the physical space is orderly, well maintained and secure;
• Ensuring a safe, clean, modern and professional customer friendly environment for community trainings;
• Ensuring health and safety protocols are met;
• Identify and report repair needs and incidents; coordinate repair work with the central office, property managers and vendors;
• Assist with physically relocating equipment, records and moves;
• Schedule, support, monitor, track and approve vendor service activities;
• Monitor traffic flow and CCTV system to ensure the safety of respondents and community service participants;
• Monitor security access control system and security personnel in order to foster a community atmosphere.

Special Note: Only candidates who are currently serving as a permanent Principal Administrative Associate (PAA) with the City of New York or who have taken the exam and are reachable on the current PAA list should apply.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.