Facility Adminstrator

JLL; Saint Paul (MN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL in St. Paul, MN seeks a Facility Administrator to backbone daily site operations, handling shipping, onboarding support, and essential facility services.

This role blends logistics with administrative excellence, serving as the liaison between occupants, vendors, and management. You will manage shipments, conduct analytics on shipping data, and coordinate vendor relationships while ensuring safety and regulatory compliance.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of corporate or third-party service experience.
• Strong customer service and interpersonal skills with client interaction.
• Excellent written and verbal communication; concise presentations.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process outbound shipments and prepare domestic and international packages.
• Sort daily mail and create shipping analytics dashboards.
• Support onboarding/offboarding and maintain client system rosters.
• Coordinate facility management, work orders, and security protocols.
• Manage vendor contracts, invoices, and service agreements.
• Support health and safety compliance and emergency procedures.

Skills

Customer service

Interpersonal skills

Verbal and written communication

Multitasking

Attention to detail

Education

High school diploma

College degree or coursework

Tools

Data analytics tools

Facility management software

Work order systems

Vendor management platforms

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Administrator - JLL

What this job involves:

This hybrid Facility Administrator role offers the opportunity to be the operational backbone of our client site in St. Paul, MN. You'll play a critical part in ensuring seamless daily operations by managing shipping and receiving functions, providing strategic administrative support to the Global Operations Manager, and coordinating essential facility services. This position combines hands-on logistics management with administrative excellence, requiring strong attention to detail and collaborative skills. As a key liaison between building occupants, vendors, and management, you'll help shape efficient workplace operations while supporting JLL's commitment to delivering world-class services that create exceptional client experiences.

What your day-to-day will look like:

• Process outbound shipments and prepare domestic and international packages, ensuring timely delivery and accurate documentation.

• Sort daily USPS mail and manage shipping analytics by creating reports and dashboards using team performance data and metrics.

• Support employee and vendor onboarding/offboarding by creating positions in client systems, collecting and auditing compliance paperwork, and maintaining accurate account team rosters and organizational charts.

• Coordinate facility management activities including maintenance requests, work order tracking, vendor liaison, access control, and security protocols to ensure operational standards are met.

• Manage vendor and contractor relationships by processing invoices, maintaining service agreements, and ensuring contracted services are delivered as specified.

• Support health and safety compliance by maintaining documentation, coordinating safety inspections, and assisting with emergency preparedness procedures.

• Serve as primary liaison between building occupants, management, and service providers to address concerns, communicate updates, and ensure smooth facility operations through excellent stakeholder communication.

Required Qualifications:

• High school diploma or equivalent education.

• Minimum 2 years of experience in a corporate environment or as a third-party service provider.

• Strong customer service and interpersonal skills with proven ability to interact effectively with client personnel at all levels.

• Excellent written and verbal communication skills with ability to present information clearly and concisely.

• Demonstrated ability to work in a fast-paced environment while managing multiple work streams and competing priorities with a high degree of accuracy.

Preferred Qualifications:

• College degree or relevant coursework in business administration, facility management, or related field.

• Experience using data analytics tools to create reports and dashboards.

• Familiarity with facility management software, work order systems, and vendor management platforms.

• Knowledge of workplace safety regulations and compliance documentation.

• Experience with international shipping procedures and regulations.

• Physical ability to lift up to 50 lbs. on occasion and detect emergency alarms (auditory and/or visual).

• Strong technology aptitude with ability to quickly learn and utilize various software systems to resolve client needs efficiently.

Location:St. Paul, MN (On-site)

Shift: 1st shift (Monday - Friday)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

50,000.00 - 60,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

On-site -St. Paul, MN

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.