Facility Admin - 24564

The Bergaila Companies; Conshohocken (Montgomery County); On-site; USD 42,000 - 54,000; Full time

Job summary

The Bergaila Companies is seeking a Facility Admin for assignment in Conshohocken, PA. The selected candidate will provide administrative, clerical and para-professional support at our client’s facility.

Hours are Monday - Friday, 7:00am - 4:30pm. Responsibilities include coordinating office services, arranging maintenance, and supporting reception and daily operations on site.

Qualifications

• High School Diploma or GED required.
• Proficient with Microsoft Office and Adobe.
• Familiarity with light maintenance tools.
• Basic IT knowledge (monitor installs, computer setups).

Responsibilities

• Install monitors and docking stations; test workstation and AV equipment.
• Receive mail and package handling; occasional post office trips.
• Stock kitchens and office supplies; track stock levels and orders.
• Review invoices and assist AP; file documents in vendor folders.
• Reception desk backup; assist visitors and front desk procedures.
• Support office security: ID badges, access cards, headcount, emergencies.

Skills

Communication

Organizational skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Adobe

Light maintenance tools

Job description

The Bergaila Companies\\"We put the unity in opportunity.\\"

Facility Admin - 24564
Facilities

Facilities

Contract

Jun 23, 2026

Conshohocken,Pennsylvania

We are seeking aFacility Adminfor assignment in Conshohocken, Pennsylvania. The selected candidate will provide administrative, clerical and/or para-professional supportat our clients facility.

Hours are Monday - Friday, 7:00am - 4:30pm

Responsibilities

• Installing monitors, installing/connecting docking stations, testing andtroubleshooting workstation equipment, testing/troubleshooting AV equipment in conference rooms, replacing cords/cables, troubleshooting small user needs, directing peopleto IT chat andhelp hub ticket system, ordering replacement IT items for desks as needed


• Receiving mail, contacting participants, weighing/sending out mail andpackages, occasional trips to the post office


• Unloading andrunning dishwashers, stocking kitchens, monitoring stock levels andplacing supply orders. Reviewing/reconciling delivery tickets againstinvoicesfor accuracy. Wiping down kitchens as needed, emptying coffee packets, straightening up kitchen area midmorning andend of day. Handle repairs andmaintenance as appropriate, replacing refrigerator filters when necessary, responding quickly to a complaint or potential safety issue (leaking water, etc.)


• Refill printerswith paper daily, monitor stock levels andplace orders as necessary. Be the point of contact for printer/plotter issues;handling technicians when on site;Handle stock levels for toner as needed


• Stock office supplies as needed in cabinet, track supply levels andreport when an order needs to be placed


• Handle monthly completion of track record platform that includes duties like checking fire extinguisher tags, ensuring updates are done for HSE docs, ensure we’re up to date inspections, filters etc.;uploading invoices/receipts andconfirmations of annual safety training anddrills as they are due


• Save monthly invoices in network file folder and upload info and invoice to OSTT tracking tool each month to monitor our utility consumption and quantify our shred/recycle efforts


• Reception desk back up coverage, during breaks and/or vacation time, helping visitors, following front desk procedures, ensuring catering gets where it’s supposed to go


• Invoice, receive andreview invoices to verify for accuracy, scan/save invoices in vendor folders using established file name format, submit invoices to AP if accurate


• Communicate with office staff and property managers via email and/or signage for any buildingissues, safety issues andjanitorial issues. This could include a wet paint sign, adding cones/caution tape to block an area off, redirecting traffic if a repair is being done, posting “out of order, service call has been placed” signs, etc.


• Become an HSE partner for the office(training provided)including becoming First Aid, CPR and AEDtrained when able


• Ensuring the security of the office throughID badge creation and recovery, access card and visitor management, daily headcount report, employee vehicle parking file, communication regarding emergencies


• Office supportwhich can include, setting up for company picnics, blocking parking areas w/cones, being the point of contact for the table rental company, adding trash/recycle cans as needed, chair setups for meetings, etc.

Qualifications

• High School Diploma or GED


• Proficient with Microsoft Office and Adobe


• Familiarity with light maintenance tools (tape measure, cordless drill, level, etc.)


• Basic IT knowledge (monitor installs, computer setups)