Facilities Operations Coordinator - Work Location: Midland, PA

The Pennsylvania Cyber Charter School; Midland (Beaver County); On-site; USD 42,000 - 62,000; Full time

Job summary

The Pennsylvania Cyber Charter School is looking for a Facilities Operations Coordinator to support the Facilities Operations Manager/Project Manager and Director of Facilities in daily operations. On-site duties include visitor reception, maintenance ticket coordination, fleet scheduling, and building access control.

The role requires strong communication, judgment, and organization, with responsibility for scheduling, records, and emergency calls.

Qualifications

• High School diploma or equivalent.
• Minimum of 5 years of relevant professional job related experience and two years of coordination related experience.
• Must possess and maintain a valid state driver’s license and clean driving record.
• Excellent communication and interpersonal skills.
• Excellent professional judgment.
• Knowledge of building maintenance systems and procedures.
• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check and FBI Clearance.

Responsibilities

• Follow school policy, procedures, and work rules.
• On-site five days per week and on inclement weather days.
• Fosters a positive work culture that encourages collaboration, creativity, and accountability.
• Demonstrates professional behavior, including discretion, good judgment and integrity.
• Responsible to track, schedule, and preventative maintenance for vehicles.
• Assist with vehicle pickups and returns.
• Complete purchase requests timely and accurately.
• Assist with scheduling routine preventative maintenance tasks, service calls, and follow-up on work orders.
• Assist in maintenance and organization of facilities records and tickets.
• Assist Facilities Operations Manager/Project Manager with project tasks as assigned.
• Assist with monitoring inventory supplies.
• Ensure common areas, meeting spaces, and facilities equipment are clean, organized and functioning properly.
• Assist with managing facilities ticketing systems.
• Assist with management of building access control systems.
• Assist with key management systems.
• Assist with employee ID badging system.
• Work collaboratively with others in a diverse and inclusive environment.
• Must be available for emergency facilities calls outside of normal business hours as required.
• Minimal travel may be required.
• May be required to work outside normal office hours as required.
• Perform any additional duties deemed necessary by the Facilities Operations Manager/Project Manager and Director of Facilities.

Skills

Communication

Interpersonal skills

Judgment

Time management

Attention to detail

Problem solving

Education

High School diploma or equivalent

Job description

JOB TITLE: Facilities Operations Coordinator

CLASSIFICATION: Non-Exempt

REPORTS TO: Facilities Operations Manager/Project Manager

JOB GOAL

:The Facilities Operations Coordinator assists the Facilities Operations Manager/Project Manager and Director of Facilities with managing day to day operations of the organization’s facilities. This role assists with visitor reception services, maintenance ticket coordination, fleet maintenance scheduling and coordination, guest services, purchase requisitions, mailroom backup assistance, and building access control back up assistance

MINIMUM QUALIFICATION

• S:High School diploma or equivalen
• t.Minimum of 5 years of relevant professional job related experience and two years of coordination related experien
• ceMust possess and maintain a valid state driver’s license and clean driving reco
• rdMust possess excellent communication and interpersonal skil
• lsMust possess excellent professional judgme
• ntKnowledge of building maintenance systems and procedur
• esChild Abuse Clearance; Pennsylvania State Police Criminal Record Check and Federal Bureau of Investigation (FBI) Clearan

ESSENTIAL DUTIES AND RESPONSIBILITI

• ES:Follow school policy, procedures, and work ru
• lesRequirement to work on-site five days per week and on inclement weather d
• aysFosters a positive work culture that encourages collaboration, creativity, and accountabil
• ityDemonstrated professional behavior, including discretion, good judgment and integr
• ityResponsible to track, schedule, and preventative maintenance for vehic
• lesAssist with vehicle pickups and retu
• rnsComplete purchase requests timely and accurat
• tedAssist with scheduling routine preventative maintenance tasks, assist with scheduling service calls, and following up on work ord
• ersAssist in maintenance and organization of facilities records and tick
• etsAssist Facilities Operations Manager/Project Manager with project tasks as assig
• nedAssist with monitoring inventory suppl
• iesEnsure common areas, meeting spaces, and facilities equipment is clean, organized and functioning prope
• rlyAssist with managing facilities ticketing sys
• temAssist with management of building access control sys
• temAssist with key management sys
• temAssist with employee ID badging sys
• temWork collaboratively with others in a diverse and inclusive environm
• entMust be available for emergency facilities calls outside of normal business hours as requi
• redMinimal travel may be requi
• redMay be required to work outside normal office hours as requi
• redPerform any additional duties deemed necessary by the Facilities Operations Manager/Project Manager and Director of Facilit

ENVIRONMENTAL FACTORS/PHYSICAL DEMA

NS:While performing the duties of this job, the employee is frequently required to stand, walk, sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl for long periods of time. Employee must be able to operate general office equipment. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust fo

cus.This job description is only a summary of the typical functions of the position, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Additional duties may be assigned as necess

ary.