Facilities & Workplace Ops Lead, Security & Compliance

Heaviside Industries, Inc.; Los Angeles (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Heaviside Industries is seeking a seasoned facilities manager to own the Los Angeles office operations, overseeing engineering, manufacturing spaces, and related facilities. The role emphasizes vendor management, cost control, and ensuring safe, efficient work environments.

Ideal candidates bring 5+ years in facilities or workplace operations, strong project management, and the ability to collaborate with HR, IT, and executives.

Qualifications

• 5+ years of facilities management experience.
• Experience managing vendors, contractors, budgets, and facility projects.
• Strong organizational and project-management abilities.
• Excellent written and verbal communication with executives and staff.
• Hands-on, on-site ownership with attention to detail.
• [BONUS] Experience in aerospace, defense, or regulated industries.
• [BONUS] Knowledge of ITAR/export-control environments.
• [BONUS] Experience leading office construction or relocations.
• [BONUS] Familiarity with workplace safety and access control.
• [BONUS] U.S. Person as defined by ITAR.

Responsibilities

• Own day-to-day operations of the Los Angeles office, engineering, manufacturing, and related workplace facilities.
• Ensure offices, conference rooms, kitchens, common areas, and workspaces remain organized, functional, clean, and appropriately stocked.
• Manage office supplies, snacks, beverages, kitchen inventory, furniture, equipment, and recurring workplace needs.
• Coordinate building maintenance, repairs, HVAC, electrical, plumbing, janitorial services, pest control, landscaping, security, and other facility services.
• Serve as the primary point of contact for landlords, property managers, contractors, vendors, and facilities service providers.
• Review invoices and coordinate with Finance regarding vendor payments and recurring expenses.
• Track operational spend and identify opportunities to improve service, reduce unnecessary costs, and consolidate vendors.
• Coordinate employee moves, workspace changes, office expansions, construction projects, and facility improvements.
• Ensure new employees have appropriate workspace, building access, equipment coordination, and office resources available on their first day.
• Partner with HR and IT on onboarding and offboarding logistics.
• Support physical security requirements applicable to a U.S. defense contractor.
• Maintain operational records and documentation relating to facilities, vendors, safety, access, and security.

Skills

Facilities management

Vendor management

Project management

Communication skills

On-site ownership

Aerospace experience

Job description

Heaviside Industries is seeking a seasoned facilities manager to own the Los Angeles office operations, overseeing engineering, manufacturing spaces, and related facilities. The role emphasizes vendor management, cost control, and ensuring safe, efficient work environments.

Ideal candidates bring 5+ years in facilities or workplace operations, strong project management, and the ability to collaborate with HR, IT, and executives.