Facilities & Workplace Operations Coordinator

Castelion Corporation; Torrance, Northern (CA, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Castelion Corporation is seeking a highly proactive, detail-oriented Facilities Coordinator to support daily operations that create a safe, organized, and welcoming workplace for Castelion employees and visitors. This role is critical to keeping our workplace running smoothly and executing workplace services, supporting employee experience initiatives, and managing key operational vendors.

You will balance routine operational needs with proactive planning as the team grows, manage multiple

Qualifications

• 4+ years in workplace operations or related field.
• Strong organization and time management; ability to multitask.
• Excellent customer service and communication.
• Experience coordinating vendors and workplace services.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Maintain readiness and appearance of office spaces, conference rooms, kitchens, and common areas.
• Manage workplace requests and track tickets; escalate as needed.
• Coordinate vendor relationships and service schedules.
• Support onboarding, events, and catering logistics.
• Assist with meeting room setups and internal meetings logistics.
• Maintain documentation and inventory records.

Skills

Strong organizational skills

Time management

Customer service

Communication skills

Vendor coordination

Microsoft Office

Google Workspace

Independent work

Tools

JIRA

Google Workspace

Job description

Castelion Corporation is seeking a highly proactive, detail-oriented Facilities Coordinator to support daily operations that create a safe, organized, and welcoming workplace for Castelion employees and visitors. This role is critical to keeping our workplace running smoothly and executing workplace services, supporting employee experience initiatives, and managing key operational vendors.

You will balance routine operational needs with proactive planning as the team grows, manage multiple