Facilities Workplace Coordinator

Lorien; Canonsburg (Washington County); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Lorien in Canonsburg, PA seeks a Facilities Workplace Coordinator to oversee daily operations, vendor coordination, and employee services for a safe, productive office environment.

The role emphasizes onboarding support, mailroom management, inventory control, and expense processing, with a hybrid work model and occasional travel as needed.

Qualifications

• High school diploma or equivalent.
• 5+ years of experience providing facilities/office support in a professional office or corporate environment.
• Proficient in Microsoft Office and other workplace technology platforms.
• Ability to lift items weighing up to 50 lbs.
• Strong organizational, planning, and problem-solving skills.

Responsibilities

• Serve as the primary workplace concierge for employees, delivering customer service and addressing inquiries.
• Support end-to-end onboarding, workstation setup, and access badging.
• Manage mailroom operations and carrier shipments.
• Oversee procurement, inventory, and replenishment of office supplies.
• Process invoices, purchase orders, and verify services rendered.
• Coordinate conference room logistics and AV support.
• Maintain accurate office records and headcount reporting.
• Collaborate with Facilities Manager on special projects.

Skills

Customer service

Communication

Relationship building

Organization

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Facilities Workplace Coordinator (BBBH2325028) Canonsburg, Pennsylvania

Salary: USD25 - USD28 per hour

Facilities Workplace Coordinator
Canonsburg PA

Role
The Facilities & Workplace Coordinator is responsible for coordinating day-to-day workplace operations and employee services that support a safe, productive, and engaging office environment. By managing workplace programs, vendors, facilities administration, and employee support activities, this role enables a seamless employee experience and efficient office operations.

Responsibilities

• Serve as the primary workplace concierge for employees, delivering exceptional customer service, addressing workplace-related inquiries, coordinating service requests, and fostering a safe, organized, and productive office environment.
• Support the end-to-end new hire onboarding experience, including workstation setup, facilities orientation, access badging, nameplate preparation, and related workplace readiness activities.
• Manage mailroom operations, including the receipt, sorting, and distribution of incoming mail, as well as coordinating outgoing shipments through USPS, UPS, FedEx, and other carriers.
• Oversee the procurement, inventory management, and replenishment of office, kitchen, and workplace supplies to ensure business continuity and employee satisfaction.
• Process invoices, purchase orders, and check requests, including accurate cost coding and verification that contracted services and purchased goods have been received and completed in accordance with established agreements.
• Coordinate conference room logistics, including room setup, catering arrangements, audio-visual support coordination, and overall meeting readiness.
• Administer key workplace safety programs, including the Emergency
• Management Program, Fire Warden Program, first aid supply management, and Automated External Defibrillator (AED) inspections and maintenance.
• Maintain accurate office records, including floor plans, seating assignments, occupancy data, and headcount reporting.
• Coordinate vendor and contractor activities, ensuring compliance with company policies, security requirements, and building regulations.
• Support office relocations, space reconfigurations, furniture installations, and workplace improvement initiatives.
• Assist with the planning and execution of employee engagement activities, workplace events, recognition programs, and office-sponsored functions.
• Partner with the Facilities Manager and broader Facilities team on special projects, process improvements, workplace initiatives, and other operational priorities as assigned
• Collaborate closely with property management, building engineering, tenant services, and other stakeholders to resolve issues, elevate concerns, and enhance the overall employee and workplace experience.
• Customer Service & Employee Experience
• Workplace Operations & Administration
• Communication & Relationship Building
• Event & Meeting Coordination
• Organization & Attention to Detail
• Problem Solving & Initiative

Education/Certifications

• High school diploma or equivalent
• 5+ years of experience providing facilities and/or office service support in a professional office or corporate environment
• Proficient in Microsoft Office applications and other workplace technology platforms
• Ability to manage multiple priorities in a fast-paced environment
• Ability to lift items weighing up to 50 lbs
• Working knowledge of office equipment, printers, copiers, and postage systems
• Strong organizational, planning, and problem-solving skills
• Excellent customer service, communication, and interpersonal skills
• Ability to build positive relationships and deliver a high-quality employee experience

Organizational Relationship
Reports to: Facilities Manager
Title(s) of direct reports (if applicable): N/A

Working Conditions: This role falls into our hybrid work model working in your assigned office approximately 80% of the time (4 days per week) and where you do your best work 20% (1 day per week). There is an expectation of collaboration with teammates and stakeholders for moments that matter that could require travel