Facilities & Vendor Operations Coordinator

Heartshare; New York (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid vacation, sick, personal days, and holidays

403(B) retirement plans with employer contribution

Health, dental, vision, and life insurance

Employee Assistance Program (EAP)

Flexible spending account options

Tuition Assistance Program

Gympass Discount

Discounts on various services and events

Job summary

HeartShare in New York is looking for a Facilities Associate to manage vendor coordination, scheduling, and invoice processing. The ideal candidate will assist the Director of Facilities in daily operations and ensure our facilities provide a safe environment for our clients.

Applicants should have a high school diploma with experience in facilities management or administration, and proficiency in Microsoft Office. Competitive benefits and opportunities for professional development are included.

Qualifications

• 1–3 years of experience in facilities or property management.
• Proficiency with Microsoft Office Suite.
• Experience with automated facilities management systems preferred.

Responsibilities

• Assist with vendor coordination and scheduling across multiple locations.
• Process vendor invoices and maintain financial records.
• Provide administrative support to the Facilities team.

Skills

Organizational skills

Attention to detail

Customer service orientation

Time management

Communication skills

Education

High school diploma or GED

Bachelor’s degree

Tools

Microsoft Office Suite

WorxHub facilities management system

Job description

HeartShare in New York is looking for a Facilities Associate to manage vendor coordination, scheduling, and invoice processing. The ideal candidate will assist the Director of Facilities in daily operations and ensure our facilities provide a safe environment for our clients.

Applicants should have a high school diploma with experience in facilities management or administration, and proficiency in Microsoft Office. Competitive benefits and opportunities for professional development are included.