Facilities Vendor & Contracts Lead

Pantera Capital; Memphis (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

SpaceXAI is building and operating one of the world’s largest AI training campuses in Memphis, including Colossus and site facilities that support it. The Facilities Specialist coordinates vendor, contract, and project activities to keep buildings and grounds running, including janitorial, landscaping, waste, pest control, elevators, and repair services.

You will own purchasing processes, bidding, walk-downs, and spend reporting, while ensuring contracts and cost controls are maintained with

Qualifications

• High school diploma or equivalent; 5+ years in facility vendor and contract management.
• Experience managing contracts for facilities services such as elevators, waste, landscaping, janitorial.
• Ability to create and update RFx documents and facility work orders in ERP/CMMS.

Responsibilities

• Assist Facilities Manager and Supervisors in all aspects of project implementation.
• Create and participate in meetings with site and executive leadership.
• Provide campus-wide reporting on spend, tickets, and metrics.
• Maintain contracts for facilities services (elevators, waste, pest control, landscaping, janitorial).
• Obtain multiple bids from competing contractors.
• Perform job walk-downs with vendors, engineers, and managers.
• Ensure vendors are approved, vetted, and insured via purchasing.
• Assist with badging, NDA requirements, and safety training for vendors.
• Create RFPs/RFPOs and assist buyers with vendor selection.
• Ensure purchase orders are accurate with no cost overruns.

Skills

Facility vendor management

Contract management

ERP/CMMS knowledge

Budget reporting

Vendor bidding

Communication skills

Reading floor plans

Team collaboration

Education

High school diploma or equivalent

Tools

ERP/CMMS

Job description

SpaceXAI is building and operating one of the world’s largest AI training campuses in Memphis, including Colossus and site facilities that support it. The Facilities Specialist coordinates vendor, contract, and project activities to keep buildings and grounds running, including janitorial, landscaping, waste, pest control, elevators, and repair services.

You will own purchasing processes, bidding, walk-downs, and spend reporting, while ensuring contracts and cost controls are maintained with