Facilities Support Specialist – Office Operations & Admin

Colonial Group; Greenwich (CT); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary, annual performance

stock grant awards

401(k) retirement plan with company...

Excellent health and wellness benefits

100% employer-paid medical premiums

Wellness screening and assessments

Generous paid parental leave

Company-paid basic life insurance, AD&

Flexible Spending Accounts (Healthcare

Quarterly fitness stipend

Education reimbursement

Legal services, telehealth

Care.com

Daily lunch allowance

Job summary

Clear Destination Inc. in Greenwich, CT is seeking a proactive Facilities Support Specialist to maintain a welcoming, organized office environment and support administrative operations.

You will manage office spaces, kitchen areas, inventory, and provide backup receptionist duties while collaborating with the team to keep daily workflows smooth in a fast-paced setting.

Qualifications

• Minimum of 1 year of experience in a customer-facing or service-oriented role.
• Positive, can-do attitude with the ability to adapt quickly to changing priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with a keen focus on quality and consistency.
• Excellent attention to detail.
• Flexible, team-oriented personality with a willingness to jump in wherever needed.

Responsibilities

• Prepare and maintain office spaces to be clean and ready for daily operations.
• Keep kitchen and break room areas stocked, tidy, and presentable throughout the day.
• Manage inventory of kitchen supplies, including tracking usage and coordinating restocking orders.
• Provide overflow administrative support to management as needed, including tasks such as scheduling, data entry, or document preparation.
• Serve as backup receptionist, greeting visitors, answering phones, and directing inquiries when the primary receptionist is unavailable.

Skills

Customer-facing experience

Strong organizational skills

Attention to detail

Flexible, team-oriented

Tools

Microsoft Office Suite

Job description

Job Description

We are seeking a proactive and personableFacilities Support Specialist to join our team. In this role, you will play a key part in maintaining a welcoming, organized, and fully functional office environment. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced setting. You'll be a visible presence in the office, ensuring both physical spaces and administrative operations run smoothly.

Key Responsibilities

• Prepare and maintain office spaces to ensure they are clean, organized, and ready for daily operations
• Keep kitchen and break room areas stocked, tidy, and presentable throughout the day
• Manage inventory of kitchen supplies, including tracking usage and coordinating restocking orders
• Provide overflow administrative support to management as needed, including tasks such as scheduling, data entry, or document preparation
• Serve as backup receptionist, greeting visitors, answering phones, and directing inquiries when the primary receptionist is unavailable

Qualifications

• Minimum of 1 year of experience in a customer-facing or service-oriented role
• Positive, can-do attitude with the ability to adapt quickly to changing priorities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with a keen focus on quality and consistency
• Excellent attention to detail
• Flexible, team-oriented personality with a willingness to jump in wherever needed

Company Benefits:

• Competitive salary, annual performance-based bonus, and stock grant awards
• 401(k) retirement plan with competitive company match
• Excellent health and wellness benefits, including medical, dental, and vision benefits.
• 100% employer-paid medical premiums, with generous employer contributions to dental & vision plans as well.
• Wellness screening and assessments, health coaches, and counseling services through an Employee Assistance Program (EAP)
• Generous paid parental leave (up to 16 weeks paid parental leave for eligible employees)
• Company-paid basic life insurance, accidental death & dismemberment (AD&D), and short- and long-term disability coverage
• Flexible Spending Accounts (Healthcare, Dependent Care, and Commuter FSAs)
• Quarterly fitness stipend to offset costs associated with traditional gym and fitness memberships or fees
• Education reimbursement and professional development opportunities
• Legal services, telehealth access, and voluntary insurance options
• Backup child and adult care support through Care.com
• Daily lunch allowance and fully stocked kitchen with healthy breakfast and snack options