Facilities Support & Office Operations Specialist

PHD Services; Chillicothe (IL); On-site; USD 42,000 - 58,000; Full time

Job summary

PHD Services seeks a Facilities Support Team Member to ensure day-to-day office operations and spaces are well-maintained and stocked. You will coordinate furniture moves, assist relocations, assemble furniture, and manage supplies while coordinating with executives and vendors.

You will read plans and layouts to support occupancy auditing, signage installation, and life-safety procedures, communicating effectively with customers and staff to maintain a smooth corporate environment.

Qualifications

• Associate's degree in a computer-related field or equivalent training preferred.
• Experience coordinating multiple projects in an office environment.
• Proficiency with Microsoft Office 365 (Excel, Word).
• Ability to read architectural plans, layouts, and facility maps.

Responsibilities

• Coordinate workspace changes including furniture moves, equipment relocation, and office reconfigurations
• Assist employees relocating to/from the office by providing boxes, labels, and hands-on support
• Assemble office furniture and equipment; use basic hand tools to complete tasks
• Hang whiteboards, pictures, signage, and other wall-mounted fixtures as needed
• Maintain office and breakroom supplies and ensure conference rooms remain stocked and orderly
• Receive, distribute, and track supply and equipment deliveries
• Work with Executive Assistants and staff on meeting room setups, event and catering coordination
• Escort tradespeople and visitors throughout the facility when required
• Coordinate with outside vendors for specialized maintenance and repair needs
• Provide on-call support to building leadership for urgent needs
• Support office safety procedures and building emergency / life safety protocols

Skills

Customer service

Project coordination

Communication

Time management

Independent work

Attention to detail

Interpersonal skills

Education

Associate's degree in computer-related field

Tools

Microsoft Office 365

Job description

PHD Services seeks a Facilities Support Team Member to ensure day-to-day office operations and spaces are well-maintained and stocked. You will coordinate furniture moves, assist relocations, assemble furniture, and manage supplies while coordinating with executives and vendors.

You will read plans and layouts to support occupancy auditing, signage installation, and life-safety procedures, communicating effectively with customers and staff to maintain a smooth corporate environment.