Facilities Specialist, University Libraries

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 20,000 - 29,000; Full time

Job summary

Wichita State University Libraries seeks a Facilities Specialist to help manage and optimize the performance of physical spaces on the Wichita, KS campus. This role emphasizes data entry, ticketing, and coordination with central facilities to ensure compliant, accessible environments.

The position requires a high school diploma and at least two years of administrative experience, with strong customer service and organizational skills.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of general office or administrative support experience.

Responsibilities

• Monitor, evaluate, and maintain unit's physical spaces.
• Enter data in databases and applications.
• Enter and monitor ticketing system.
• Coordinate activities with central facilities services units.
• Search databases and the internet for bibliographic data or other data in support of library systems or applications.
• Interpret and apply policies, best practices and procedures.
• Attend department and unit meetings, training sessions and special events.
• Maintain data on unit activities and prepare routine reports.
• Identify and report on recommendations for continuous improvement of the unit's efficiency and effectiveness.
• Monitor unit supplies.
• Order office supplies as necessary.
• Participate in unit and departmental projects.
• May hire, train, supervise, and evaluate student workers.
• Other duties as assigned

Skills

Customer service

Data entry

Administrative support

MS Office

Teamwork

Education

High school diploma

Tools

Ticketing system

Databases

Job description

Department: University Libraries

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range begins at $17.73 per hour

Work Schedule: Monday - Friday, 8am - 5pm, evenings andweekends as required.; work is performed on-site and inperson.

Export Compliance Requirement: No export controlrequirement.

Job Story

Do you thrive in a dynamic environment where your skills in meetingservice standards and inventory management can shine? UniversityLibraries is seeking a dedicated and innovative FacilitiesSpecialist to join our team. This role is pivotal in ensuringphysical spaces are accessible, organized, and compliant with thehighest standards.

Job Summary

Performs a variety of professional and administrative duties thatfacilitate the operations of a function(s), program(s), and/ordepartment(s).

Essential Functions

Supports the programs and services provided by the department(s) byperforming varied or related processes which may include creatingand maintaining databases and websites, monitoring, facilitating,and enforcing compliance with established criteria, guidelines andstandards, etc. May coordinate, attend, prepare materials forand/or take minutes at meetings and special events. May prepare orassist in the preparation of budgets, grant applications,proposals, status reports and/or financial statements. May identifyand pursue ways to improve the efficiency and effectiveness ofadministrative procedures used by students, faculty, visitors andstaff. May order and maintain sufficient inventory of officesupplies and equipment. May be assigned to lead, assist, coordinateor support special projects as needed.

Job Duties

• Monitor, evaluate, and maintain unit's physical spaces
• Enter or modify data in databases and applications
• Enter and monitor ticketing system
• Coordinate activities with central facilities servicesunits
• Search databases and the internet for bibliographic data orother data in support of library systems (ex.Catalog) or applications
• Interpret and apply policies, best practices andprocedures
• Attend department and unit meetings, training sessions andspecial events
• Maintain data on unit activities and prepare routinereports
• Identify and report on recommendations for continuousimprovement of the unit’s efficiency andandeffectiveness
• Monitor unit supplies
• Order office supplies as necessary
• Participate in unit and departmental projects
• May hire, train, supervise, and evaluate student workers.
• Other duties as assigned

Required Education and Experience:

• High school diploma or equivalent
• Two (2) years of experience in general office, clerical,administrative support or related field

Required License/Certifications/Training:

• None

Knowledge, Skills and Abilities:

• Ability to work in a highly physical productionenvironment
• Strong customer service orientation
• Strong problem-solving, organizational and analyticalskills
• Demonstrated ability to work in databases, including accuratedata entry and searching
• Excellent attention to detail; ability to maintain high levelof quality
• Ability to enter metadata using established standards and bestpractices
• Demonstrated excellent oral and written communication skills inEnglish; strong interpersonal skills
• Ability to learn new skills, technology, and computerapplications quickly
• Ability to adapt to new practice and theory
• Demonstrated ability to work well independently and in teamswith varied user communities
• Ability to operate office equipment (including, but not limitedto, computers, photocopiers, and scanners)
• Working knowledge of Microsoft Office

Physical Requirements:

Ability to remain in a stationary position. Ability to operate acomputer and other office equipment including but not limited tophone, printers, copiers, and calculators. Ability to communicatewith others and accurately exchange information.

Additional Physical Requirement:

Medium Work: Exerting up to 50 pounds of force occasionally and/orup to 20 pounds of force frequently, and/or up to 10 pounds offorce to constantly move objects.