Facilities Specialist in Healthcare

Vitas Healthcare Corporation; Florida; Hybride; USD 55 000 - 75 000; Plein temps

Résumé du poste

Vitas Healthcare Corporation in Miramar, FL seeks a Facilities Specialist to support property maintenance and leasehold improvements. The role requires coordinating staff and vendors, budgeting small projects, and ensuring timely work across corporate offices. Hybrid schedule, Monday–Friday 8am–5pm.

Responsibilities include project planning, cost estimation, and invoice review, with occasional travel for relocations. Strong customer service and MS Office proficiency are essential.

Qualifications

• 3-5 years related experience.
• Ability to work on multiple assignments simultaneously.
• Tactful verbal and written communication with stakeholders.
• Proficient with MS Office (Outlook, Excel, Word) and Adobe Acrobat; familiarity with MS Project.
• Strong commitment to internal/external customer service.
• Willingness to travel for project relocations.

Responsabilités

• Assist with property maintenance issues and minor construction/leasehold projects.
• Coordinate staff or vendor activities to resolve maintenance needs for corporate and program offices.
• Manage small projects (<$5K); plan, budget, schedule; prepare cost estimates, bid sheets, layouts, and contracts.
• Complete special projects as assigned by management.
• Assist PMs in scheduling and coordinating vendors/contractors for authorized projects.
• Review and validate vendor invoices for maintenance-related items.

Connaissances

3-5 years related experience

Multi-tasking

Verbal and written communication

Customer service

Travel readiness

On-call / weekend availability

Project coordination

Formation

High School diploma or GED

Outils

Outlook

Adobe Acrobat

MS Project

Excel

Word

Description du poste

Facilities specialist in healthcare with hospital experience. Must be able to work in our Corporate Miramar, Florida office Monday- Friday 8am- 5pm. Hybrid schedule.

• Responsible for assisting with all property maintenance issues as well as small construction/leasehold improvement projects.
• Receive, assess and take action to coordinate staff or vendor activities to resolve property management issues and Program and IPU maintenance requirements for corporate and program offices.
• Manage small scale projects (less than 5K); plan, budget, and schedule facilities modifications including cost estimates, bid sheets, layouts, and contracts for construction
• Complete special projects as assigned by management
• Assist PM's in scheduling and coordinating vendors and contractors as required by projects after appropriate authorization of expenditure is approved.
• Review and validate vendor invoices prior to presentation for approval as they pertain to any maintenance related items.

Qualifications

• Three to five years prior related experience
• Ability to work on various assignments simultaneously
• Ability to tactfully communicate verbally and in writing with department heads, managers, coworkers and vendors to analyze problems and negotiate resolutions
• Working knowledge of computer office applications, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Outlook, Adobe Acrobat, MS Project, Excel and Word.
• Commitment to internal and external customer service
• Ability to travel as required for project relocations
• Availability for on-call, weekend and off-hours issue resolution, office relocations or reconfigurations

EDUCATION

• High School diploma or GED required

SPECIAL INSTRUCTIONS TO CANDIDATES

• EOE/AA M/F/D/V