Facilities Specialist

Na Ali'i; Arlington (VA); On-site; USD 26,000 - 32,000; Part time

Job summary

Na Alii in Arlington, VA seeks a Facilities Specialist (Part-Time Hourly) to maintain and support our offices and assets. You will configure meeting room tech, book spaces, greet visitors, restock supplies, and support onboarding swag distribution.

You will also coordinate events, manage central services, and handle maintenance tasks, ensuring safety and efficiency across our facilities in a dynamic work environment.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• No prior professional work experience required; transferable skills considered.
• Thorough knowledge of Microsoft Office 365, Windows, and desktop software.
• Experience in or with the U.S. military is desirable.
• U.S. citizen required to support security and compliance.

Responsibilities

• Conference room tech setup, booking, and user support for meetings.
• Greet employees and visitors; assist with onboarding swag and supplies.
• Oversee facilities maintenance, health and safety, and service calls.
• Coordinate events with FM and HR teams to align with culture.
• Manage reception, cleaning, catering, and parking logistics.
• Oversee project work: security access, renovations, and SOPs.

Skills

Organizational skills

Planning

Communication

Customer service

Problem-solving

Attention to detail

Judgement/Decision-making

Adaptability

Customer-oriented

Education

High School Diploma or GED

Associate degree preferred

No prior professional work experience required

Proficiency with Microsoft Office 365, Windows, and desktop software

U.S. military experience desirable

U.S. citizen

Tools

Microsoft Office 365

Windows

Desktop software

Job description

Facilities Specialist – Part‑Time

Job Locations

US-VA-Arlington

Job Type

Part‑Time Hourly

Company

Na Alii

Overview

The Facilities Specialist is responsible for supporting the maintenance, operations, safety, and appearance of all company physical assets, buildings, grounds, and systems. This role ensures facilities operate efficiently, safely, and in compliance with applicable codes, standards, contracts, and internal procedures.

Responsibilities

Conference Room and Technical Support

• Assist users in the configuration, use, and setup of meeting rooms and meeting room technology
• Book or reserve internal or external conference rooms for various project teams
• Responsible for clerical and organizational tasks, including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
• Greet employees and visitors
• Restock office and kitchen supplies

Team Member Support

• Arrange and send bereavement flowers
• Send a new baby gift package
• Oversee the FreshService help desk to address and resolve issues
• Prepare and dispatch business cards to requesters
• Assist with onboarding swag distribution
• Shipping Point of Contact

Events

• Partner with office leadership, FM Program Manager, and HR Concierge to coordinate and execute events, ensuring alignment with company culture and objectives.

Facilities Maintenance

• Oversee all activities inside the building, ensuring health and safety standards are met and arranging for repairs when needed.
• Plan and manage central services such as reception, cleaning, catering, and parking.
• Place service calls as needed for office equipment under maintenance contracts.
• Coordinate a range of facility maintenance requirements directed by the Facilities Department.
• Complete a monthly Preventive Maintenance Walk to identify office issues.

Facilities Project Support

• Access Control POC
• Supervise maintenance and repair of facilities and equipment
• Oversee facility refurbishment, renovations, remodels, and construction
• Implement best practices to increase efficiency.
• Obtain quotes from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Create and implement Standard Operating Procedures

Special Projects

• Additional projects and responsibilities may be assigned based on business needs.

Qualifications

Skills/Qualifications: Organizational and planning, excellent communication, customer service, organization, and problem-solving skills. Problem analysis, attention to detail and accuracy, solid judgement, and decision‑making ability; takes the initiative, is adaptable, and is customer‑oriented with solid judgement.

Education / Experience:

• High School Diploma or GED equivalent is required. An associate degree is preferred.
• No prior professional work experience is required. Relevant education, training, or transferable skills may be considered.
• The ideal candidate must thoroughly know Microsoft Office 365, Windows, Office, and desktop software.
• Experience in or working for the U.S. military is also highly desirable.
• Must be a U.S citizen.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• General Movement & Activity
  • Frequent standing and walking throughout facilities during work hours.
  • Ability to bend, stoop, kneel, crouch, and reach to inspect and service equipment or spaces.
  • Occasional climbing of ladders or stairs for maintenance access.
• Lifting & Carrying
  • Lifting, carrying, pushing, and pulling materials and equipment is frequently required. Up to 20-50+ pounds regularly.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market rates commensurate with multiple factors, including but not limited to the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation rate for this position is $19.00 - $23.00 per hour. The hourly rate displayed represents the typical rate for this position and is just one component of Nakupuna Companies total compensation package for employees.