Facilities & Space Planner: Move-ins & FF&E

William Blair; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Job summary

William Blair seeks an experienced Facilities Manager to ensure successful construction, upkeep, and decommissioning of office spaces. You will handle space planning, build-outs, move-ins, and vendor coordination, with a focus on FF&E and CAFM tracking for occupancy and sustainability metrics.

You will oversee maintenance and vendor performance for mechanical systems, read construction drawings, and provide data-driven support to management.

Qualifications

• Bachelor’s Degree required, or significant progress towards degree
• 3-5 years experience in building or facilities management required
• Commits to satisfying internal and external customers
• Strong conceptual and critical thinking skills
• Good organizational, communication, and daily prioritization skills
• Good working knowledge of Microsoft Office products; familiarity with CAFM systems
• Ability to read construction drawings
• Strong verbal and written communication skills
• Ability to build consensus
• Proven problem solving and critical thinking skills
• Willingness to adapt to change
• Ability to multi-task and prioritize
• Strong organization skills and ability to simplify processes and systems
• Ability to work in a fast-paced environment
• Strong time management and project management skills
• Ability to excel in a team environment

Responsibilities

• Execute space planning, build-outs and move-ins, including furniture changes; coordinate vendor bidding.
• Track space changes (FF&E) and maintain CAFM records; align with budget and schedule.
• Oversee maintenance for mechanical and engineering systems; manage vendor selections and RFPs.
• Provide data analytics on sustainability, occupancy, and space utilization; generate reports.
• Respond to help desk tickets; mentor junior staff and coordinate with departments.

Skills

Facilities management

Project management

Communication

MS Office familiarity

CAFM systems knowledge

Construction drawings

Education

Bachelor's degree

Tools

CAFM software

Job description

William Blair seeks an experienced Facilities Manager to ensure successful construction, upkeep, and decommissioning of office spaces. You will handle space planning, build-outs, move-ins, and vendor coordination, with a focus on FF&E and CAFM tracking for occupancy and sustainability metrics.

You will oversee maintenance and vendor performance for mechanical systems, read construction drawings, and provide data-driven support to management.