Facilities Services Manager

Oklahoma State University; Stillwater (OK); On-site; USD 55,000 - 85,000; Full time

Job summary

Oklahoma State University – OSU-Stillwater campus seeks a Facilities Services Manager to lead the strategic operation, maintenance, and long-range planning for CEAT facilities. You will oversee day-to-day campus facilities, ensure safety, compliance with federal regulations, and support capital projects.

Responsibilities include evaluating plans for major renovations, coordinating with FM and LRFP teams, and guiding budget and schedules.

Qualifications

• Two years of post-secondary education in Facilities Management or a closely related field; OR a vocational certificate in Facilities Management or another closely related field (degree must be conferred on or before start date).
• Seven years of facilities management experience.
• Have before hire and maintain a valid driver's license.

Responsibilities

• Receive, evaluate and recommend plans to executive leadership for major and minor construction and renovation projects.
• Plan, design or engineer, and review specifications for CEAT renovations and construction projects.
• Provide project management, supervision, and coordination of CEAT staff, FM staff, and contractors with focus on budget and schedule control.
• Coordinate with FM/LRFP staff to complete design and construction projects for the college.
• Develop plans for future execution in line with CEAT strategic plans and objectives.

Skills

Leadership

Budget management

Contractor supervision

Facilities operations

Education

Bachelor's in Engineering/Architecture/Construction/Facilities Mgmt

Two years post-secondary education in Facilities Management or related field OR vocational certificate

Job description

Campus

OSU-Stillwater

Contact Name & Email

Jean Kerr-Hunter, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$55,000 - $85,000

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The Facilities Services Manager plays a critical leadership role in overseeing the strategic operation, maintenance, and long-term development of all facilities in the College of Engineering, Architecture, and Technology (CEAT). This position drives day-to-day facility operations and forward-thinking capital planning, ensuring that spaces remain safe, efficient, compliant with federal regulations, and fully equipped to support the college's facility needs.

Receive, evaluate and recommend plans to the executive leadership for all major and minor construction and renovation projects. Plan, design or engineer, and review specifications for all CEAT-related renovations and construction projects. Provide project management, supervision. and coordination of the work performed by CEAT staff and students, the University Facilities Management (FM) staff, and/or work of contractors with a focus on budget and schedule control.

Cooperatively interface with the appropriate FM or Long Range Facilities Management (LRFP) staffs to coordinate and complete design and construction projects for the college. Be the college's voice for value solutions as it pertains to immediate construction, as well as long-term operation costs and usability. Participate in University-led selection boards for architect and construction manager at risk firms. Develop and coordinate plans for future execution in line with the college's strategic plans and objectives.

Provide plans for optimum utilization of space and resources for new buildings and proposed reallocation or reassignment of current space usage. Assign and reassign laboratory space based on the life cycle of the support of sponsored research. Develop, review, and implement CEAT-wide procedures and processes related to facilities assignments and usage.

Coordinate with CEAT Associate Dean of Research, the Research Council, and the Executive Council to implement the University EHS laboratory safety programs. Supervise in-house and coordinate University efforts to ensure that facilities meet government regulations and environmental, health and safety standards. Develop, review, and implement CEAT-wide procedures and processes related to laboratory safety.

Oversee the annual facilities and equipment inventory process and submission of reports to the University Budget and Asset Management department. Develop and maintain keying plans for CEAT facilities and spaces. Develop, review and implement CEAT-wide procedures and processes related to facilities support and usage.

Assess and prioritize maintenance requirements and coordinate with FM for funding and scheduling. Coordinate and provide oversight to support the CEAT IT team for facilities and central server hardware needs for college.

Required Qualifications

• Vocational/Technical

  Two years of post-secondary education in Facilities Management or a closely related field; OR a vocational certificate in Facilities Management or another closely related field (degree must be conferred on or before agreed upon start date).

  Seven years of facilities management experience.

Post-secondary education may substitute for years of required experience.

Certifications, Registrations, and/or Licenses:

Have before hire and maintain after hire a valid driver's license. A valid driver's license must be maintained for the operation of an OSU vehicle, which is required in the performance of job duties as assigned.

Skills, Proficiencies, and/or Knowledge:

Demonstrated knowledge of facilities operations, building systems, maintenance management, regulatory compliance, budget administration, and capital project coordination within a complex multi-building environment. Proven ability to lead and develop staff; manage contractors and service providers; oversee maintenance, custodial, grounds, and utility operations; and effectively support academic, research, administrative, and extension facilities while maintaining a high level of customer service and operational excellence.

Preferred Qualifications

• Bachelor's

  Engineering, Engineering Technology, Architecture, Construction Management, Facilities Management or a related field.

• Seven years of facilities management experience at a higher education institution. Experience supervising a team of facilities support employees.

Certifications, Registrations, and/or Licenses:

Professional Engineer (PE), Registered Architect (RA), Certified Construction Manager (CCM), or Project Management Professional (PMP).

Skills, Proficiencies, and/or Knowledge:

Working knowledge of industry standards specific to construction, state, federal, and OSHA requirements.

Working Conditions

Must be able to work in cramped spaces and on ladders.

Must be able to lift loads of 50 lbs. Must lift loads in excess of 75 lbs. on occasion. Must be able to work overhead and below waist level for long periods of time.