Facilities Services Coordinator - IMU

University of Iowa; Iowa City (IA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health coverage

University-paid life insurance

Retirement plans

Generous leave policies

Tuition assistance

Well-being resources

Job summary

The University of Iowa is seeking a Facilities Services Coordinator on the Iowa City campus to lead a team of 5–15 staff and coordinate a broad set of facilities activities, ensuring a safe and high-quality environment for students and staff. The role involves vendor coordination, budgeting input, and driving efficiency improvements across operations.

Minimum qualifications include a high school diploma or GED, plus at least three years of supervisory facilities management experience and a valid

Qualifications

• Three years supervisory and facilities management experience required.
• Valid driver’s license and ability to meet UI Fleet Safety Standards.
• Experience coordinating facilities services and vendor interactions is preferred.

Responsibilities

• Coordinate and oversee cleaning, maintenance, repairs, and related facilities services.
• Supervise 5 to 15 IMU facilities staff, assign workflow and coach performance.
• Plan methods to improve productivity and customer service delivery.
• Manage inventories, vendor negotiations, and equipment maintenance.
• Prepare unit budget inputs, reports, and related records; respond to internal/external requests.

Education

High school diploma or GED

Job description

Position Summary

Under general supervision, the Facilities Services Coordinator is responsible for facilities operations including coordination of services and activities that provide a physical environment that promotes institutional excellence and ensures the health and safety of occupants. This position provides leadership and supervision to staff, maximizing efficiencies and following directed policies, procedures and protocols.

Job Duties

• Coordinates and/or oversees facilities functions and activities such as the following: cleaning, maintenance and repair; warehousing and storage of supplies and materials; environmental quality inspections; event set up and being a contact for vendors and event coordinators for early morning events in the IMU; snow removal; contracted and in-house services such as pest control, window washing, and specialized departmental services including installation of interior furnishings, etc.
• Assigns and directs the workflow of a large number (5 to 15) IMU facilities services staff.
• Plans procedures and work methods to improve productivity and service methods in order to meet customer needs. Revises or recommends revisions to improve efficiency of facilities operations and services.
• Appraises condition and cleanliness of grounds and facilities and initiates requests for corrective action as needed.
• Interviews, hires or recommends hiring, trains and orients staff. Evaluates employee performance, coaches, facilitates work unit or team activities, and conducts or recommends disciplinary actions, promotions, and terminations.
• Responds to both internal customer complaints and requests from external departments related to the delivery and improvement of a broad scope of services.
• Confers with staff and vendors to negotiate best possible product and service delivery methods and schedules for customer satisfaction.
• Maintains inventories of products, equipment, linens, uniforms and other supplies as needed to meet operational and customer needs.
• Coordinates repairs and maintenance of equipment utilized by facilities services staff. Evaluates, tests, and recommends purchase of new supplies and equipment as necessary.
• Provides direct input to unit budget preparation, keeps and prepares reports, time and space studies, supply and equipment procurement and other reports and other reports or records as needed.

For a detailed job description, please email Rebecca Sweere at [e-mail].

About The Division Of Student Life

The Division of Student Life is comprised of staff that embrace new ideas and thoughts, works together to keep our students safe, and provides them with life-changing experiences. The Division of Student Life includes 15 departments that span from Recreation Services to the Office of Leadership, Service and Civic Engagement and everything in between. We believe in working together as one team to achieve our mission: fostering student success by creating and promoting educationally purposeful services and activities within and beyond the classroom.

Minimum Eligibility Requirements

• Graduation from high school or GED equivalent, and
• Three years supervisory and facilities management experience, and
• Valid driver’s license and ability to meet UI Fleet Safety Standards.

Desirable Qualifications

• Commercial custodial experience
• Ability to maintain a high level of confidentiality.
• ISSA Certified Trainer Certification or ability to complete and pass the course within 12 months of employment (travel may be required)

Application Details

Job openings are posted for a minimum of 10 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact [e-mail].

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

• Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies.
• Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists.
• Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information

• Classification Title: Facilities Services Coord
• Appointment Type: Merit
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 11
• Starting Salary Minimum: 45455.76

Contact Information

• Organization: Student Life
• Contact Name: Rebecca Sweere
• Contact Email: [e-mail]