Facilities & Records Specialist — Operations & Compliance

ICCU; Chubbuck (ID); On-site; USD 30,000 - 46,000; Full time

Job summary

ICCU is seeking a detail‑oriented Facilities/Records Associate to organize and maintain facilities records and drive files. You will image contracts, assist with vehicle licensing and insurance, and support fleet maintenance while producing a monthly GL report.

The role requires a high school diploma (some college preferred), strong communication skills, and the ability to handle confidential information with discretion. A valid driver’s license is necessary.

Qualifications

• High school diploma required; some college preferred.
• Ability to track projects, write reports, and manage budgets.
• Maintain confidentiality of member records and documentation.

Responsibilities

• Image and file executed contracts.
• Organize and maintain Facilities Common drive files.
• Assist with vehicle licensing and insurance.
• Assist with fleet vehicle maintenance and maintenance drop off.
• Scanning, imaging, and file maintenance.
• Produce monthly GL report.
• Maintain facilities records with professionalism and attention to detail.

Skills

Communication

Interpersonal skills

Budget management

Documentation

Confidentiality

Education

High school diploma

Some college

Tools

Microsoft Office

Excel

Job description

ICCU is seeking a detail‑oriented Facilities/Records Associate to organize and maintain facilities records and drive files. You will image contracts, assist with vehicle licensing and insurance, and support fleet maintenance while producing a monthly GL report.

The role requires a high school diploma (some college preferred), strong communication skills, and the ability to handle confidential information with discretion. A valid driver’s license is necessary.