Facilities Clerk

ICCU; Chubbuck (ID); On-site; USD 30,000 - 46,000; Full time

Job summary

ICCU is seeking a detail‑oriented Facilities/Records Associate to organize and maintain facilities records and drive files. You will image contracts, assist with vehicle licensing and insurance, and support fleet maintenance while producing a monthly GL report.

The role requires a high school diploma (some college preferred), strong communication skills, and the ability to handle confidential information with discretion. A valid driver’s license is necessary.

Qualifications

• High school diploma required; some college preferred.
• Ability to track projects, write reports, and manage budgets.
• Maintain confidentiality of member records and documentation.

Responsibilities

• Image and file executed contracts.
• Organize and maintain Facilities Common drive files.
• Assist with vehicle licensing and insurance.
• Assist with fleet vehicle maintenance and maintenance drop off.
• Scanning, imaging, and file maintenance.
• Produce monthly GL report.
• Maintain facilities records with professionalism and attention to detail.

Skills

Communication

Interpersonal skills

Budget management

Documentation

Confidentiality

Education

High school diploma

Some college

Tools

Microsoft Office

Excel

Job description

Ensure Credit Union facilities are maintained with professionalism and attention to detail.Organize and maintain Facilities records.

MSC CampusDuties and Responsibilities:

• Image and file executed contracts.
• Organize and maintain Facilities Common drive files.
• Assist with vehicle licensing and insurance.
• Assist with fleet vehicle maintenance and maintenance drop off.
• Scanning,imaging,and filemaintenance.
• Complete daily routine of campus coffee dispensers.
• Produce monthly GL report.

Qualifications

High school diploma, some college preferred. Good communication and interpersonal skills. Excellent decision-making ability exhibited by actions and recommendations. Ability to use computer programs proficiently to track projects, make recommendations, write reports, documentcommunicationand manage budgets. Ability toalways maintain confidentiality of Credit Union and member records.

Performance Standard

Able to deal with high pressure situations in a professional manner.

Proficient at diagnosing problems and finding solutions. Exhibit a professional appearance, attitude, and verbal communication. Maintain a current driver license and a good driving record. Must be willing to comply with the Bank Secrecy Act and USA Patriot Act as implemented by ICCU.

Physical Requirements

• Perform tasks requiring manual dexterity (processing paperwork, filing, stapling, sorting, collating, typing, counting cash, etc.).
• Sit for extended periods of time.
• Lift 20-40 pounds of applicable supplies including but not limited to copy paper, cash drawers, marketing material, etc.
• Repetitive motion using wrists, hands, and fingers.
• Reach keyboards.
• Ability to operate basic office machines (calculator, computer, telephone, copy machine, fax machine, etc.).

The above statements reflect the general details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be inherent of the job.

Must be eligible for membership at ICCU to obtain employment.

ICCU is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, age, disability, protected veteran status or other characteristics protected by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.