Facilities Property Specialist

City University of New York; New York (NY); On-site; USD 59,000 - 77,000; Full time

Job summary

Medgar Evers College, part of the City University of New York, is seeking a Facilities Property Specialist to manage fixed assets and property-related financial records. The role supports audits, reconciliations, and internal controls within the Division of Administration and Finance.

The selected candidate will maintain asset records, run reports, and assist with property verifications, transfers, and retirements. A Bachelor’s degree and several years of related experience are required.

Qualifications

• Bachelor's Degree with four years' related experience required.
• Five years of progressive asset management, financial reporting, or auditing experience.
• Experience with enterprise financial/property systems and learning new platforms.
• Proficiency with Microsoft Office, databases, and data analysis tools.
• Knowledge of CUNY policies on property management, procurement, and audits.

Responsibilities

• Maintain property records, ensuring accuracy and audit readiness.
• Enter and retrieve asset data in financial/property systems, ensuring completeness.
• Investigate discrepancies in asset records and report findings.
• Coordinate periodic property verifications and track follow-ups.
• Process documentation for asset additions, transfers, retirements, and changes.
• Prepare routine reports, data summaries, and schedules for management and audits.
• Review documentation for completeness and obtain missing approvals.
• Provide guidance on property-management processes to departments.
• Assist with property-related audits and responses with College offices.

Skills

Organizational skills

Analytical skills

Written communication

Interpersonal communication

Education

Bachelor's Degree

Tools

Microsoft Excel

Inventory management systems

Databases

Job description

Facilities Property Specialist

POSITION DETAILS

Medgar Evers College (MEC), a nationally recognized leader in urban-serving education, is one of twenty-five colleges within the City University of New York (CUNY) system. Named for civil rights leader Medgar Wiley Evers (1925–1963), the College was established in 1970 to meet the educational and social needs of the Central Brooklyn community. Located in Central Brooklyn, MEC is committed to providing a student-centered education through high-quality, career-oriented academic programs and advancing knowledge through research and community engagement.

The Division of Administration and Finance provides leadership and oversight of the College’s financial, administrative, and operational functions, ensuring effective stewardship of institutional resources and compliance with applicable policies and regulations.

Reporting to the Financial Controller, the Facilities Property Specialist supports the administration, tracking, reconciliation, and maintenance of the College’s property and facilities-related financial records. The incumbent will be responsible for the following:

-Maintains property-related records and documentation, ensuring that asset information, supporting records, and correspondence are organized, current, and readily available for departmental review and audit purposes.

-Enters, updates, and retrieves property information in the College’s designated financial, property, and administrative information systems; reviews system records for completeness and accuracy and identifies items requiring follow-up.

-Conducts research to resolve discrepancies in property records, including differences in asset location, identification numbers, descriptions, status, or departmental assignment, and communicates findings to appropriate College personnel.

-Assists with the coordination of periodic and annual property verification activities by preparing inventory materials, communicating with designated College departments, tracking responses, and documenting outstanding items and follow-up actions.

-Processes and maintains documentation associated with property transactions, including asset additions, transfers, relocations, retirements, and other changes, in accordance with established CUNY procedures.

-Prepares routine reports, spreadsheets, data summaries, and supporting schedules related to property and equipment for review by the appropriate College administrator and for use in audits, reconciliations, and management reports.

-Reviews property-related documentation received from college departments and other CUNY entities for completeness and accuracy and follows up on missing information, approvals, or supporting documentation.

-Provides administrative and technical assistance to college departments regarding established property-management processes, including the proper completion of forms, submission of documentation, asset identification, and maintenance of supporting records.

-Assists with property-related audits, reviews, and inquiries by gathering requested documentation, researching historical asset information, preparing supporting materials, and coordinating responses with appropriate College offices.

-Coordinates routine property-management communications and follow-up activities with departments and campus offices, maintains status logs and tracking records, and performs related administrative and technical duties in support of the College’s property-management operations.

QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

-Five (5) years of progressively responsible experience in property or fixed asset management, financial reporting, data analysis, auditing, or a related administrative or financial function, preferably in a higher education environment.

-Experience working with enterprise financial, property, or asset management systems, with the ability to learn and effectively utilize new systems and technologies, including CUNY’s evolving administrative and financial platforms.

-Proficiency with Microsoft Office applications, particularly Microsoft Excel, and experience working with databases, inventory management systems, electronic records, data imports and exports, and other technology used to maintain and analyze property and financial information.

-Knowledge of CUNY policies and procedures, particularly those related to property management, procurement, fixed assets, records management, and audit requirements; experience assisting with internal or external audits is preferred.

-Strong organizational, analytical, written, and interpersonal communication skills, with the ability to manage multiple assignments and deadlines, conduct independent research, resolve discrepancies, maintain accurate records, and work effectively and collaboratively with administrators, faculty, staff, and other College stakeholders.

CUNY TITLE OVERVIEW

Administers facilities and property management programs in a College or unit.

• Manages inventory and control of all College fixed assets and equipment

• Develops and implements procedures for acquiring, recording, and tracking all equipment and fixed assets; manages activities such as physical inventories and maintenance of related information systems

• Independently develops procedures to improve accountability for furniture and equipment and provides communications to the College community

• Reviews requisitions, purchase orders, and encumbrance documents to reconcile financial information

• Oversees proper equipment disposal, transfer and salvage activities following City, State, and Federal regulations, and in accordance with University policy; coordinates with Environmental Health and Safety personnel on the disposal of items with environmental impact

• May supervise personnel responsible for property management activities

• Performs related duties as assigned.

Job Title Name: Facilities Property Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

$59,256-$77,097

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

September 24, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32692

Location: Medgar Evers College

Job Type: Full-Time