Finance Procurement Specialist

The Chronicle Of Higher Education, Inc.; New York (NY); On-site; USD 76,937 - 86,741; Full time

Job summary

Baruch College is seeking a Finance Procurement Specialist to manage end-to-end purchasing in line with NYS Procurement Guidelines and CUNY policies.

You will administer RFIs, RFQs, IFBs, and RFPs, evaluate bids, and advise campus departments on procurement options to ensure timely and cost-effective purchases.

Qualifications

• Bachelor's degree and four years’ related experience required.
• Experience with procurement in higher education or government is preferred.
• Knowledge of NYS procurement regulations and CUNY policies is desirable.

Responsibilities

• Administer and manage competitive procurement processes (RFIs, RFQs, IFBs, RFPs) per requirements.
• Provide procurement guidance to campus departments across the lifecycle.
• Review bids and proposals to evaluate responsiveness and best value; prepare recommendations.
• Assist in negotiating contract terms with vendors to ensure favorable pricing and compliance.
• Coordinate with General Counsel and stakeholders to facilitate contract reviews and amendments.

Skills

Analytical thinking

Negotiation

Communication

Multitasking

Detail-oriented

Time management

Teamwork

Education

Bachelor's degree

Four years of related experience

Tools

PeopleSoft

Jagger ERP Systems

Job description

Finance Procurement Specialist

Job ID: 32488

Job Description

"At Baruch College we believe that student success is everyone's responsibility"

The Finance Procurement Specialist assists in managing the procurement process for goods and services, ensuring adherence to NYS Procurement Guidelines and CUNY Procurement Policy. Responsibilities include documenting and enhancing the end-to-end pay-to-procure process, conducting solicitations, preparing specifications, and ensuring compliance with procurement standards. Reporting to the Finance Procurement Director, the Specialist will collaborate with the procurement team, accounts payable, budget, and end-user departments to streamline workflows, resolve issues, and provide exceptional customer service. This role also involves evaluating bids, negotiating with suppliers, and managing procurement documentation to ensure timely and cost-effective purchasing decisions.

In addition to the CUNY Title Overview, duties will include, but are not limited to:

• Administer and assist in managing of competitive procurement processes for goods and services, including the development, issuance, and evaluation of Requests for Information (RFIs), Requests for Quotations (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs), in accordance with CUNY, New York State, and applicable regulatory requirements.
• Provide procurement guidance and consultation to campus departments throughout the procurement lifecycle, ensuring compliance with procurement policies, funding restrictions, documentation requirements, and internal control standards.
• Review solicitation responses, vendor proposals, and supporting documentation to evaluate responsiveness, responsibility, and best value; prepare procurement recommendations and supporting analyses for management review and approval.
• Assist in the negotiation of contract terms and conditions with vendors, ensuring compliance with College, University, and State requirements while achieving favorable pricing and service outcomes.
• Administer procurement activities involving multiple funding sources under management guidance, ensuring expenditures comply with applicable funding restrictions, procurement requirements, and fiscal controls.
• Coordinate with the Office of General Counsel, CUNY Legal Affairs, vendors, and campus stakeholders to facilitate contract review and approval of contract boilerplate language, amendments, and other procurement-related agreements.
• Serve as a liaison with internal and external oversight agencies, including auditors, regulatory entities, and University offices, in support of procurement reviews, audits, and compliance initiatives.
• Prepare and coordinate procurement advertisements and public notices in the New York State Contract Reporter, City Record, and other applicable publications for competitive solicitation opportunities.
• Monitor and process purchasing requisitions and procurement transactions in a timely manner, ensuring accuracy, completeness, and adherence to established procurement procedures and service standards.
• Assist in the implementation and maintenance of comprehensive internal controls associated with new and revised procurement procedures, promoting accountability, regulatory compliance, and operational effectiveness.
• Maintain procurement files, solicitation records, contract documentation, and related reports to support audit readiness, transparency, and institutional recordkeeping requirements.
• Support continuous process improvement initiatives by evaluating procurement workflows, identifying efficiencies, and recommending enhancements to procurement operations and customer service delivery

Compensation and Benefits

$76,937- $86,741; Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Qualifications

Bachelor's degree and four years’ related experience required.

Preferred Qualifications

• Experience with PeopleSoft, Jagger ERP Systems, and procurement in government and/or higher education
• Knowledge of CUNY and NYS purchasing regulations, policies, and procedures.

Skills

• Proficiency in Microsoft Excel, Word, and Access.
• Strong analytical and problem-solving skills.
• Excellent negotiation and communication abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Detail-oriented with a focus on accuracy and compliance.
• Strong organizational and time-management skills.
• Effective team-building, decision-making, and independent working abilities, superior interpersonal and customer service skills.

Closing Date

August 17, 2026 with review of resumes to begin August 10, 2026

EEO Statement

CUNY encourages people with disabilities, minorities, veterans, and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.