Administrative Manager - Security Operations

The City University of New York; New York (NY); On-site; USD 74,000 - 91,000; Full time

Job summary

LaGuardia Community College, part of The City University of New York, is seeking an Administrative Manager reporting to the Director of Public Safety. You will coordinate office functions, logistics, and information flows, serving as a front-line representative of the department with courteous demeanor and professional decorum.

Responsibilities include overseeing financial management, regulatory compliance, and communications; participating in strategic planning; monitoring operations; and

Qualifications

• Bachelor's Degree and six years of relevant experience required.
• Strong writing and editing skills preferred.
• Proven ability to take a project from inception to completion.
• Ability to prioritize tasks and maintain high accuracy.

Responsibilities

• Provides oversight for financial management, regulatory compliance, and communications
• Collaborates in strategic planning with Director or designee
• Monitors and improves office operations and processes
• Identifies problems and develops options and solutions
• Creates, implements and reviews processes
• Advises on fiscal and organizational strategies
• Ensures information on College and University regulations is current
• Manages special committees and serves as liaison between departments
• Participates in meetings on behalf of Director and represents department

Skills

Strong writing and editing

Independent and team work

Attention to detail

Problem solving

Ability to prioritize tasks

Education

Bachelor's Degree

Tools

PowerPoint

Excel

Publisher

Job description

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree‑seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first‑generation college students.

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia’s degree‑seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first‑generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty‑six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility – moving low‑income students into the middle class and beyond – in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit www.laguardia.edu to learn more.

Reporting to the Director of Public Safety, the Administrative Manager performs various high level and time-sensitive administrative and operational assignments and projects. The Administrative Manager is a vital part of the Public Safety Department who exercises keen judgment and initiative to smoothly coordinate office functions, logistics, and information flows. He/she is a front-line representative of the department who maintains a courteous demeanor and professional decorum while performing his/her responsibilities.

The Administrative Manager Will Be Responsible For The Following

• Provides oversight for financial management, regulatory compliance, and communications
• In consultation with the Director or his designee, actively participates in the department's strategic planning process
• Monitors and assess office operations, making improvements or taking corrective action as needed
• Identifies complex problems and review related information to develop and evaluate options and implement solutions
• Create, implement and review selected processes
• Advises the Director of Public Safety or his designee on fiscal and organizational strategies to meet department needs
• Ensures the department is operating with the most current information regarding the College and University regulations and procedures.
• Manages special committees.
• Participates on behalf of the Director in meetings when needed and serve as a liaison between departments, divisions and other stakeholder groups.

Qualifications

Bachelor's Degree and six years' relevant experience required.

Preferred Qualifications

• Demonstrated interest in the field of higher education
• Strong writing and editing skills
• Proven ability to take a project from inception to completion
• Proven ability to prioritize tasks and initiate follow-through with meticulous attention to detail and high level of accuracy
• Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, handle multiple tasks, remain calm under pressure, and relate well to staff at all levels
• Working knowledge of PC-based work processing and other applications, including Power Point , Excel and Publisher
• Assist with the administration of employee time and leave records and ensure compliance with applicable College and University policies.
• Review and monitor overtime submissions for accuracy, completeness, and adherence to departmental procedures prior to approval.
• Coordinate procurement activities through the CUNY Buy system, including the preparation and tracking of requisitions, purchase orders, and vendor communications.
• Monitor departmental expenditures and assist the Director in budget planning, forecasting, and financial reporting.

Cuny Title Overview

Manages administrative and program activities of an academic or administrative unit.

• Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.
• Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.
• Represents management in meetings and activities related to department administration.
• Maintains archives, inventories, or collections of materials or records needed by the department.
• Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.
• Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues
• Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

Compensation And Benefits

$74,239 - $90,838

Salary commensurate with education and experience.

• CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
• We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
• Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

September 3rd, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32570

Location: LaGuardia Community College

Job Type: Full-Time