Facilities Projects Coordinator (Hybrid)

University of Miami; Miami (FL); Hybrid; USD 52,000 - 78,000; Full time

Job summary

The University of Miami is seeking a Project Coordinator for Facilities Operations & Planning to support construction projects from planning through closeout. You will assist with scopes, budgets, schedules, and vendor coordination, ensuring adherence to IPD standards and university policies.

In this role you will manage administrative tasks, prepare reports, track expenditures, and help keep stakeholders informed with clear communication and documentation to ensure projects are delivered on

Qualifications

• Bachelor’s degree in relevant field required.
• Minimum 2 years of relevant experience required.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Assist Project Managers developing project scopes, budgets, and timelines in Projecto.
• Assist Project Managers with reviews of plans and specifications to meet contract requirements and University standards.
• Facilitate project logistics, including scheduling meetings, conference rooms, calls, and equipment.
• Coordinate start-up of major utilities and relocation of occupants into finished spaces.
• Maintain current project documentation, plans, and reports.
• Obtain and process project quotes, purchase orders, and other required documents.
• Provide project reports to stakeholders detailing progress, schedules, and quality.
• Support Project Managers by preparing weekly/monthly reports and slide decks for construction updates.
• Prepare and send documents for approval using DocuSign.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor’s degree

Job description

The University of Miami is seeking a Project Coordinator for Facilities Operations & Planning to support construction projects from planning through closeout. You will assist with scopes, budgets, schedules, and vendor coordination, ensuring adherence to IPD standards and university policies.

In this role you will manage administrative tasks, prepare reports, track expenditures, and help keep stakeholders informed with clear communication and documentation to ensure projects are delivered on