Facilities Operations & Administrative Coordinator

Florida International University; Miami (FL); On-site; USD 40,000 - 43,000; Full time

Job summary

Florida International University in Miami seeks an Administrative Services Coordinator to support the Manager of Administrative Services and the Assistant Physical Plant Director. You will coordinate personnel, payroll, budget prep, and work management across Custodial Units.

Responsibilities include managing office operations, payroll input, inventory, requisitions, and vendor coordination; interview screening, onboarding, and reporting.

Qualifications

• Bachelor's degree and two years of office/related experience providing administrative support, or six years of office/related experience; or an equivalent combination of relevant education and/or experience.
• Experience working in a team setting environment.
• Ability to coordinate multiple office functions and payroll processes.

Responsibilities

• Assists in coordinating operational activities including personnel, payroll, budget preparation, and control.
• Maintains and processes payroll input for Custodial employees and manages related records.
• Maintains inventory of office supplies and assists with building keys inventory and distribution.
• Coordinates and processes requisitions, purchasing orders, and other related documents.
• Screens interviews for the Assistant Director of Physical Plant and Manager of Administrative Services and assists with onboarding of new employees.

Skills

Teamwork

Administrative coordination

Education

Bachelor's degree

Tools

Payroll systems

Office operations

Job description

Florida International University in Miami seeks an Administrative Services Coordinator to support the Manager of Administrative Services and the Assistant Physical Plant Director. You will coordinate personnel, payroll, budget prep, and work management across Custodial Units.

Responsibilities include managing office operations, payroll input, inventory, requisitions, and vendor coordination; interview screening, onboarding, and reporting.