Facilities Project Coordinator & PM Support

LaBella Associates; City of Rochester (NY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible Work Schedule

Health/Dental Insurance

401k Plan with Employer Match

Paid Parental Leave

Short & Long Term Disability

Profit Sharing

Paid Time Off

Leadership Development Program

Fitness Reimbursement

Tuition Reimbursement

Referral Bonus Program

Wellness Program

Team Building Events

Community Service Events

Job summary

LaBella Associates seeks an Assistant Project Manager (Facilities) to support planning and execution of facilities projects from our client’s Rochester, NY office. You will coordinate activities, gather project data, and ensure work aligns with facility standards and schedules.

This role requires strong organization and cross‑functional collaboration with internal teams, contractors, and partners. The position offers growth in PM services and multiple project exposure, including renovations and

Qualifications

• Bachelor’s degree and 2–5 years of relevant experience.
• Strong organizational and communication skills are required.
• Exposure to architectural, electrical, mechanical, or HVAC concepts is a plus.

Responsibilities

• Supports construction management, architectural coordination, and basic code‑compliance activities.
• Coordinates contractor activities and interfaces with internal customers to meet program requirements.
• Assists in projects involving building renovations, capital improvements, and site work.

Skills

Organizational skills

Interpersonal communication

Verbal/written communication

Education

Bachelor’s Degree in Engineering/Architecture/Construction Management or related field

Tools

Microsoft Office

AutoCAD

MS Project

Estimating software

Job description

We are currently seeking qualified candidates for an Assistant Project Manager (Facilities) - in LaBella’s Program Management Services Division working from our client’s office in Rochester, NY.

The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services.

Salary Range: $65,000 - $95,000

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

The Assistant Project Manager supports the planning and execution of facilities‑related projects, including renovations, infrastructure upgrades, equipment installations, and space reconfigurations. This role assists project managers in coordinating project activities, gathering project data, and helping ensure work aligns with facility standards, safety guidelines, and schedule expectations. The position requires strong organizational skills, attention to detail, and the ability to collaborate with internal teams, contractors, and external partners.

Key Responsibilities:

• Supports construction management, architectural coordination, and basic code‑compliance activities within the Facilities Management team.

• Assists in coordinating contractor activities and helps interface with internal customers to meet program and operational requirements.

• Contributes to projects involving building renovations, capital improvements, equipment installations, and associated site work.

• Participates in various phases of project support, including requirements gathering, estimating, scheduling updates, document preparation, design coordination, construction oversight assistance, and project close‑out activities.

• Helps identify opportunities for process efficiencies, value engineering, and cost‑effective solutions.

• Utilizes the organization’s operating and project tracking systems to support continuous improvement and ensure accurate documentation.

• Supports multiple projects at once, ranging from small‑scale tasks to portions of larger initiatives, working under the guidance of senior project managers or engineering staff.

• Collaborates with Facilities Maintenance and Operations teams to support ongoing facility needs.

• Assists in preparing information for capital and expense budget planning.

• Ability to obtain a U.S. security clearance, if required.

Qualifications:

• Bachelor’s Degree in Engineering, Architecture, Construction Management, or a related field, with 2–5 years of relevant experience.

Preferred Qualifications:

• Strong organizational, interpersonal, and verbal/written communication skills.

• Exposure to architectural, electrical, mechanical, or HVAC systems through coursework or prior work experience.

• Foundational project management skills and willingness to learn how to work effectively with contractors, vendors, and cross‑functional teams.

• Basic knowledge of applicable regulations (OSHA, ADA, NFPA, NEC, EPA) and local building codes is a plus.

• Familiarity with Microsoft Office; exposure to AutoCAD, MS Project, or estimating software is beneficial.

• Ability to read or interpret engineering drawings, specifications, or layouts is preferred.

• Experience supporting Design‑Build or Design‑Bid‑Build projects is helpful but not required.

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Paid Parental Leave
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events

LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.

LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resumes submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.