Facilities Project Coordinator — IPD & Operations

University of Miami; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salaries and benefits

Job summary

The University of Miami Health System in Miami is hiring a full-time Facilities Project Coordinator to manage on-site construction and renovation projects, coordinating scopes, budgets, schedules, and design document preparation.

The role collaborates with project managers, internal teams, and external vendors to ensure projects stay on time and within budget while following IPD standards and university policies.

Qualifications

• Bachelor's degree in relevant field.
• Minimum 2 years of relevant experience.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
• Any appropriate combination of relevant education, experience and/or certifications may be considered.

Responsibilities

• Assists with the development of project scopes, budgets and timelines.
• Plans and coordinates administrative tasks, including scheduling meetings, conference rooms, conference calls, equipment, and minutes.
• Processes purchase orders, invoices, and other documents.
• Coordinates RFP, RFQ, bid submittals, and award communications activities with outside vendors.
• Advances and enforces operational procedures and best practices, ensuring staff compliance.
• Communicates and provides reports to various stakeholders detailing project progress, schedules, and spending.
• Assists with tracking of project budgets and permits.
• May be required to oversee administrative staff.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor's degree in relevant field

Tools

Office software

Job description

The University of Miami Health System in Miami is hiring a full-time Facilities Project Coordinator to manage on-site construction and renovation projects, coordinating scopes, budgets, schedules, and design document preparation.

The role collaborates with project managers, internal teams, and external vendors to ensure projects stay on time and within budget while following IPD standards and university policies.