Facilities Project Management Specialist

University of California, Riverside; California (MO); On-site; USD 96,880,000 - 172,097,000; Full time

Job summary

UC Riverside's Facilities Services is recruiting for a Facilities Project Management Specialist. The full salary range for the Project Management Specialist is $33.81 - $60.06 per hour.

However, the expected pay scale for this position is $33.81 - $57.36 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• 2–4 years of related experience.
• Knowledge of building/construction, design, construction contract administration and California Building Codes.
• Skills to develop project scope and drawings.
• Proficiency in word processing, spreadsheets, and project management software.
• Strong written, verbal, and interpersonal communication; negotiation skills.
• Ability to manage contractors and maintain compliance with scope and budget.
• Ability to operate university vehicles for business and operational needs.
• Ability to occasionally lift and carry items weighing up to 70 lbs; work on rooftops and ladders.

Responsibilities

• Provide project management support, planning, estimating, scheduling and coordination for smaller projects.
• Assist the Project Manager on larger scale and cost projects.
• Coordinate all phases of facilities minor renovation, deferred maintenance, and preventative maintenance projects.
• Define and develop internal scope and estimate requirements for repair/modification projects.
• Schedule work in coordination with skilled trades availability and permits/inspections.
• Develop punch lists to ensure scope and customer expectations are met.
• Collaborate with Planning, Design & Construction to prepare drawings and review specifications.
• Provide cost estimates and interpretation of plans to prepare detailed job orders and schedules.
• Coordinate with skilled crafts, trades offices, contractors and stakeholders.
• Support campus turnover processes as needed and communicate project progress to stakeholders.

Skills

Construction knowledge

Scope development

Drawing skills

MS Office

Communication

Organization

Contractor management

Vehicle operation

Lifting 70 lbs

Education

Bachelor's degree

Tools

Project management software

Job description

Position Information

UC Riverside's Facilities Services is recruiting for a Facilities Project Management Specialist. The full salary range for the Project Management Specialist is $33.81 - $60.06 per hour. However, the expected pay scale for this position is $33.81 - $57.36 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. The Facilities Services Project Management Specialist will perform a range of project management support, planning, estimating, scheduling and coordination for smaller projects and assisting the Project Manager on larger scale and cost projects. Under the direction of the Project Manager (PM), responsible for coordinating all phases of facilities minor renovation, deferred maintenance, and preventative maintenance projects: defines, develops internal scope and estimate requirements for repair, alternation and minor modification projects; schedules work in coordination with skilled trades availability. Requests permits, schedules inspections, and in consultation with the PM develops and manages punch lists to assure scope of work and customer expectations are met. Provides recommendations for modifications, adjustments and corrections, as necessary. Collaborates with Planning, Design & Construction, alongside the PM to prepare drawings and sketches for review and approval. Provides detail to the PM in order to develop cost estimates; provides recommendations for the interpretation of plans, design drawings, specifications and technical bulletins to prepare detailed job orders and the creation of schedules. Works with the appropriate skilled crafts and trades offices, contractors and/or key stake holders. May provide campus support, as needed, with the annual residential and classroom turnover process. Provides support to the PM to coordinate, collaborate and communication of project schedules and progress of work through the Client Support Services unit for confirmation to the customer. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Experience Requirements

Experience

2 - 4 years of related experience.

Experience

Experience with construction and/or general contracting services.

Minimum Requirements

• Knowledge of building and construction, design, construction contract administration and California Building Codes.
• Skills to develop project scope and drawings.
• Computer skills in word processing, spreadsheet, and project management software.
• Good written, verbal, and interpersonal communication skills, including effective negotiation skills.
• Good organizational and analytical skills. Detail oriented to accurately proof contracts and other documents.
• Demonstrated ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.
• Ability to operate university vehicles for business and operational needs.
• Ability to occasionally lift and carry items weighing up to 70 lbs. Ability to work on rooftops, ladders, scaffolding, lifts or stages at height of 25 feet above grade.

Preferred Qualifications

• Project Management skills to include all phases: scheduling, coordinating and estimating minor renovation, repair/modification and preventative maintenance projects.
• Knowledge of working in an institute of higher education, or similar environment including research labs, instructional space, residential and commercial facilities.
• Skill in using project management software, online/web based work order systems.
• Knowledge of University of California systems, policies, procedures and regulations.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

Facilities Project Management Specialist who assists Facilities Project Managers 3, 4 and 5 on large projects. With regular guidance, manages small and capital design and construction projects. Oversees and ensures that all training and close-out documents meet the contract requirements and are properly turned over to the appropriate entity. Manages project reviews for conformance to regulatory requirements and organization policies. Takes initiative to make recommendations to modify construction and design contracts to incorporate needs of the project close-out and training.

Department Custom Scope

The Facilities Services Project Management Specialist will perform a range of project management support, planning, estimating, scheduling and coordination for smaller projects and assisting the Project Manager on larger scale and cost projects. Under the direction of the Project Manager (PM), responsible for coordinating all phases of facilities minor renovation, deferred maintenance, and preventative maintenance projects: defines, develops internal scope and estimate requirements for repair, alternation and minor modification projects; schedules work in coordination with skilled trades availability. Requests permits, schedules inspections, and in consultation with the PM develops and manages punch lists to assure scope of work and customer expectations are met. Provides recommendations for modifications, adjustments and corrections, as necessary. Collaborates with Planning, Design & Construction, alongside the PM to prepare drawings and sketches for review and approval. Provides detail to the PM in order to develop cost estimates; provides recommendations for the interpretation of plans, design drawings, specifications and technical bulletins to prepare detailed job orders and the creation of schedules. Works with the appropriate skilled crafts and trades offices, contractors and/or key stake holders. May provide campus support, as needed, with the annual residential and classroom turnover process. Provides support to the PM to coordinate, collaborate and communication of project schedules and progress of work through the Client Support Services unit for confirmation to the customer.