Facilities Operations Specialist

Virginia Community College System; Hampton (VA); Presencial; USD 31.000 - 34.000; Jornada completa

Descripción de la vacante

Virginia Peninsula Community College is seeking a Facilities Operations Specialist to support facility use, coordinate maintenance, AV, and event setup for internal departments and contracted events. You will handle customer service, contract writing, negotiation, and fulfillment, ensuring professional delivery of meetings and events.

You will work with multiple internal departments to address facility needs, with evenings, nights and weekends required, and the role requires the ability to work

Formación

• Knowledge of facilities and AV technology.
• Understanding of event setup and room layouts.
• Knowledge of contract negotiation strategies.
• Scheduling, event logistics, and operational requirements.
• Safety, liability and risk mitigation in event and facility use.
• Contract creation, negotiation, execution, and compliance.

Responsabilidades

• Coordinate facility maintenance and setup for internal college departments and contracted events.
• Provide direct event support and customer service for external facility usage.
• Write, negotiate, execute, and fulfill facility usage contracts.
• Collaborate with Plant Services, Campus Police, Marketing, and IT to address needs.

Conocimientos

Detail-oriented

Contract negotiation

Communication

Scheduling software

Microsoft Office

Excel

Herramientas

Microsoft Office

Excel

Descripción del empleo

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Facilities Operations Specialist

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 293W0346

Agency

Division

Work Location

Work Location Hampton - 650

Hiring Range

Hiring Range $22.50 to $25.00 per hour

Emergency/Essential Personnel

Emergency/Essential Personnel No

EEO Category

Full Time or Part Time

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Hours vary based on events schedule. Nights and weekends are required.

Sensitive Position

Sensitive Position No

Job Description

Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York. This position provides support for Virginia Peninsula Community College facility use by internal college departments, Workforce programs, and contracted events. Duties include coordinating facility maintenance and setup, audio visual, special projects, and direct event support. This position is responsible for all aspects of customer service and sales of external facility usage agreements, including but not limited to contract writing, negotiation, execution, and fulfillment. Working collaboratively with both internal and external customers, this position ensures all meetings and events are delivered with professionalism. This position will also work closely with other internal departments, including Plant Services, Campus Police, Marketing, and Information Technology Services, to ensure all facility maintenance and event support needs are addressed in a consistent and timely manner.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge

• Basic knowledge of facilities and audio-visual technology.
• Knowledge and understanding of Division programs and events.
• Knowledge and understanding of event setup and room layouts.
• Basic understanding of postsecondary credit and non-credit program offerings.
• General knowledge of contract negotiation strategies.
• Thorough knowledge of facility scheduling, event logistics, and operational requirements.
• Familiarity with best practices in client relations.
• Working knowledge of safety, liability and risk mitigation in event and facility use.
• General knowledge of contract creation, negotiation, execution, and compliance.

Skills

• Skill in completing assignments accurately and with attention to detail.
• Skill in contract generation, negotiation, execution, and fulfillment.
• Strong verbal and written communication for interacting with clients, vendors, and internal/external customers.
• Proficient in scheduling software and Microsoft Office Suite (e.g., Excel, Word, etc.)

Abilities

• Ability to work with faculty and staff, employer partners, and external organizations.
• Ability to use effective communication skills, both oral and written.
• Ability to work independently, prioritize workload, anticipate, and meet deadlines.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary (an alternate part-time work schedule).
• Ability to work at all campus locations.
• Ability to generate, negotiate, execute, fulfill, and enforce written and binding contracts.

Ability to anticipate and address potential issues before they impact events or customer satisfaction.

Additional Considerations

Required:

Significant work experience related to facilities, reservations management, audio-visual technology, event setup, and internal and external customer service, including contract writing, execution, fulfillment, and enforcement.

Additional Considerations

Experience in a community college setting.

Experience with event and facilities coordination, reservations and contracting.

Operation of a State Vehicle

Operation of a State Vehicle Yes

Supervises Employees

Supervises Employees No

Required Travel

Required Travel Minimal

Posting Number

Posting Number WGE_3409P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Job Open Date

Job Open Date 08/27/2026

Job Close Date

Job Close Date 11/20/2026

Agency Website

Agency Website vpcc.edu

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• Do you now, or will you in the future, require sponsorship for an employment visa?
  • Yes
  • No
• Do you have work experience related to facilities, reservations management, audio-visual technology, event setup, and internal and external customer service, including contract writing, execution, fulfillment, and enforcement?
  • Yes
  • No