Facilities Operations Specialist

Discover Financial Services; Chicago (IL); On-site; USD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as a Facilities Operations Specialist, where your expertise in Facilities Management will play a crucial role in ensuring seamless operations. You will manage supplier relationships, uphold data integrity, and collaborate across departments to streamline processes and mitigate risks. This position offers a unique opportunity to contribute to a culture of collaboration and continuous improvement, making a meaningful impact on the organization and its mission. If you're ready to take on challenges and drive positive change, this role is for you.

Qualifications

• 4+ years of experience in Facilities Management or related fields.
• Strong skills in managing supplier relationships and data integrity.

Responsibilities

• Manage supplier relationships, ensuring cost risks are mitigated.
• Conduct data audits for accuracy and maintain information in the Ariba system.

Skills

Facilities Management

Data Integrity

Supplier Relationship Management

Process Improvement

Communication Skills

Education

H.S. Diploma or GED

Associates Degree in Facilities Management, IT, or Social Sciences

Bachelor's Degree in Facilities Management

Tools

Ariba

SharePoint

DLife

Teams

Job description

Join to apply for the Facilities Operations Specialist role at Discover Financial Services

Discover. A brighter future.

With us, you’ll do meaningful work from Day 1. Our collaborative culture is built on three core behaviors: We Play to Win, We Get Better Every Day, & We Succeed Together. We value what makes you unique so that you have an opportunity to shine.

Come build your future, while being the reason millions of people find a brighter financial future with Discover.

Job Description

What You'll Do

• Manage supplier relationships through Facilities purchasing processes, ensuring cost risks are mitigated and services are uninterrupted. Contribute to Facilities data integrity, ensuring accurate environmental reporting. Enforce policies and oversee the Archer program. Develop and improve reporting and resources to mitigate risks and costs.
• Manage and escalate risk and customer-impacting issues within your role to management.

How You'll Do It

• Apply company data integrity policies to environmental and greenhouse gas data collection, conducting data audits for accuracy.
• Maintain the accuracy of information in the Ariba system related to suppliers, services, and products. Review invoices, obtain approvals, process payments, and develop reporting to mitigate risks. Serve as a resource for Ariba training and troubleshooting.
• Collaborate across departments and with suppliers to resolve issues related to onboarding, purchase orders, invoices, and payments.
• Monitor Archer controls, ensure timely completion of tasks, and identify process improvements.
• Maintain Facilities resources and reports, including cost metrics, critical asset inventory, and supplier contracts to mitigate risks and improve forecasting.
• Seek opportunities to streamline processes, reduce costs, and add value using tools like SharePoint, DLife, and Teams. Track deadlines and coordinate projects.

Qualifications You'll Need

The Basics

• H.S. Diploma or GED
• 4+ years Facilities Management or related experience

Physical and Cognitive Requirements

• Primarily stationary, with occasional movement
• Indoor office environment
• Operate office equipment
• Verbal and written communication skills

Bonus Points If You Have

• Associates degree in Facilities Management, IT, or Social Sciences
• Bachelor's degree in Facilities Management
• 6+ years Facilities Management or related experience

Discover will not sponsor or transfer employment visas for this position. Applicants must be authorized to work in the U.S.