Facilities Operations & Safety Coordinator

WME Group; Beverly Hills (CA); On-site; USD 30,996 - 41,328; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Job summary

WME is seeking a detail-oriented Workplace Operations Coordinator to manage day-to-day facilities tasks in our Beverly Hills office, ensuring a safe, functional, and welcoming environment for staff and visitors.

You will oversee HVAC, lighting, access control, and vendor coordination, while maintaining signage, breakroom stock, and safety inspections to keep the workspace efficient and compliant.

Qualifications

• Previous experience in facilities management, office administration, or a related field.
• Strong organizational and multitasking skills.
• Ability to coordinate with external vendors and contractors.
• Basic knowledge of building systems (HVAC, plumbing, electrical).
• Excellent communication and problem‑solving skills.
• Ability to respond to urgent facility issues as they arise.

Responsibilities

• Monitor and maintain HVAC (A/C) systems, coordinating repairs and servicing as needed to ensure consistent climate control.
• Manage lighting systems throughout the facility, including bulb replacement, fixture repairs, and reporting.
• Oversee key inventory and distribution, including issuing, tracking, and recovering keys for employees and visitors.
• Administer access control systems, including badge programming, permissions management, and troubleshooting entry issues.
• Manage parking arrangements, including visitor parking and resolving parking-related concerns.
• Coordinate installation, removal, and maintenance of wall hangings, artwork, and décor.
• Schedule and oversee painting projects, including touch-ups and full repaints as needed.
• Maintain signage throughout the facility, including wayfinding, safety, and branding signage; coordinate updates and replacements.
• Conduct regular safety inspections, ensure compliance with workplace safety standards, and address hazards promptly.
• Manage furniture inventory, including ordering, assembly, repairs, and reconfiguration of workspaces.
• Oversee cleaning services and ensure all areas of the facility meet cleanliness standards.
• Coordinate plumbing repairs and maintenance, working with vendors as needed.
• Maintain breakroom supplies, equipment, and cleanliness.
• Support security operations, including monitoring systems, coordinating with security personnel, and responding to incidents.

Skills

Organizational skills

Multitasking

Vendor coordination

Communication

Problem-solving

Job description

WME is seeking a detail-oriented Workplace Operations Coordinator to manage day-to-day facilities tasks in our Beverly Hills office, ensuring a safe, functional, and welcoming environment for staff and visitors.

You will oversee HVAC, lighting, access control, and vendor coordination, while maintaining signage, breakroom stock, and safety inspections to keep the workspace efficient and compliant.