Facilities Operations Manager - Wittenberg University

Wittenberg University; Springfield (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Wittenberg University seeks an experienced Facilities Maintenance Supervisor to oversee daily field operations across custodial, grounds, and skilled trades teams. The role ensures a safe, functional, and well-maintained campus environment, prioritizing maintenance and project completion within safety and quality standards.

Responsibilities include coordinating work orders, supervising Building Attendants and the Facilities Coordinator, and coordinating with contractors while maintaining

Qualifications

• 2+ years' experience performing residential and commercial building inspections, including providing verbal and written feedback.
• 2+ years hands-on experience in building maintenance and custodial operations.
• Experience managing preventative maintenance programs.
• Experience with work order systems.
• Experience with industrial safety practices, standards, and PPE.
• Proficiency with MS Office Suite (Word, Excel, Teams).
• Common knowledge of building support systems on campus (electrical, HVAC, elevators, generators, fire alarms, etc.).
• Thorough understanding of relationships between trades, custodial and grounds.
• Background checks clearance as applicable.

Responsibilities

• Coordinate daily activities of custodial staff, grounds personnel, and skilled trades employees.
• Assign, prioritize, and monitor work orders and preventative maintenance tasks using the university's CMMS.
• Supervise, train, and coordinate workflow for Building Attendants and Facilities Coordinator.
• Monitor and inspect work in progress; ensure tasks meet quality standards and safety requirements.
• Maintain custodial equipment and supplies; monitor inventory and coordinate replenishment.
• Identify building maintenance problems; submit work orders and coordinate with other facilities functions.
• Coordinate with outside contractors and vendors to complete work per specifications and budget.
• Maintain records related to labor, materials, equipment usage, inspections, and maintenance activities.

Skills

Residential inspections

Commercial inspections

Preventive maintenance

Industrial safety

Team coordination

Tools

MS Office Suite

Job description

In surveying the grounds of what is now Wittenberg University, the Rev. Ezra Keller, the college's first president and founder, remarked: "This is a lovely spot for a literary institution." Today, that lovely spot encompasses more than 100 acres of rolling hills and hollows in southwestern Ohio, with architecturally distinctive structures that embrace Wittenberg's past and provide a beautiful backdrop to the teaching excellence and Lutheran-affiliated learning environment that has defined Wittenberg University since its founding in 1845. Nationally recognized for accessible professors, engaging classroom experiences, service opportunities, and valued athletics traditions, Wittenberg is home to 1,500 students, 60 majors, minors and special programs, three graduate programs, and 25 varsity sports.

Wittenberg University is committed to providing a comprehensive and competitive employee benefits package that attracts and retains talent to further the university's mission and contributes to the personal and financial well-being of employees and their families. From healthcare to our tuition benefit to vacation and holidays, our goal is to help our employees enjoy happy and healthy lifestyles, while maintaining a good work-life balance.

Job Description:

Oversees the daily field operations of campus facilities maintenance and repair activities to ensure a safe, functional, and well-maintained university environment. Establishes work priorities and schedules to ensure maintenance, repairs, work orders and projects are completed in a safe and productive manner. Supervises Building Attendants and Facilities Coordinator.

Essential Duties and Responsibilities include but not limited to:

• Coordinate daily activities of custodial staff, grounds personnel, and/or skilled trades employees.
• Assign, prioritize, and monitor work orders and preventative maintenance tasks using the university's computerized maintenance management system.
• Supervise, train, and coordinate workflow for Building Attendants, including but not limited to: cleaning, sanitizing, dusting, polishing, floor care, and other major cleaning or special assignments and Facilities Coordinator.
• Monitor and inspect work in progress, relay task objectives, and ensure that work is performed in compliance with instructions and meets quality standards; provide updates on assignments.
• Maintain custodial equipment and supplies, monitor inventory levels, coordinate replenish with warehouse, and ensure proper use and storage of cleaning products, equipment, and other supplies.
• Identify building maintenance problems; prepare and submit work orders as needed; report unusual problems or difficulties to director of facilities management, and coordinate custodial activities with other maintenance and operations functions.
• Ensure timely completion of maintenance and repair projects while maintaining quality standards and operational efficiency.
• Coordinate with outside contractors and vendors to ensure work is completed according to specifications, schedules, and budget requirements.
• Train, mentor, and evaluate assigned personnel; recommend corrective actions and professional development opportunities as needed.
• Maintain accurate records related to labor (including schedules and timecard review/approval), materials, equipment usage, inspections, and maintenance activities.
• Support planning and implementation of campus renovation, relocation, and special event setup projects.
• Participate in budget monitoring and inventory management for tools, supplies, and equipment.
• Monitor and enforce compliance with university policies, OSHA regulations, environmental standards, and safety procedures.
• Respond professionally to service requests and maintain positive working relationships with students, faculty, staff, and visitors.
• Take rotation in after-hour emergency calls from Campus Safety; calling in appropriate personnel to address issue.
• Attend meetings with other departments on campus as needed
• Perform other relevant duties as assigned, such as special projects, programs, and developmental activities.
• Demonstrate support for community and belonging, as well as participate in maintaining a respectful, positive work environment.

Requirements:

• 2 or more years' experience performing residential and commercial building inspections including providing verbal and written feedback.
• 2 or more years of hands-on experience in building maintenance and custodial operations.
• Experience managing preventative maintenance programs.
• Experience with work order systems.
• Experience with industrial safety practices, standards, and use of PPE
• Proficiency with MS Office Suite (primarily Word, Excel, and Teams)
• Common knowledge of building support systems on campus including but not limited to electrical, HVAC, elevators, generators, fire alarms, etc.
• Thorough understanding of relational functions between trades, custodial and grounds.
• Must be able to successfully pass all background checks as applicable to the position

Additional Information:

Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community.

Employment at Wittenberg University is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

For this position, we are unable to sponsor candidates for work visas. Wittenberg University participates in E-Verify to confirm authorization to work in the