Facilities Operations Manager

Chaffin Luhana LLP; Pittsburgh (Allegheny County); On-site; USD 60,000 - 70,000; Full time

Job summary

An established industry player is seeking a Facilities Operations Manager to orchestrate operations across multiple offices. This dynamic role requires a blend of leadership, organizational skills, and a knack for vendor management. You will be the driving force behind operational excellence, ensuring smooth operations while fostering a collaborative environment. If you thrive in a fast-paced setting and have a passion for creating order from chaos, this is the perfect opportunity for you. Join a team that values your contributions and offers competitive benefits to support your well-being and professional growth.

Benefits

401k Contributions

Charitable Donations

Medical Insurance

Dental Insurance

Vision Insurance

Health Reimbursement Account

Paid Time Off

Casual Dress Code

Free Workouts

Annual Bonus

Qualifications

• 3+ years of experience in facilities operations management.
• Proven experience managing vendors and service providers.

Responsibilities

• Manage operations across multiple offices efficiently.
• Lead Medical Records and Data Entry teams effectively.

Skills

Facilities Operations Management

Vendor Management

Organizational Skills

Communication Skills

Interpersonal Skills

Budget Management

Multitasking

Knowledge of Health and Safety Regulations

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Facilities Management Software

Job description

1 week ago Be among the first 25 applicants

To be considered for this role, please call 866-996-6549 and follow the step-by-step instructions outlined by our Co-Founder and Managing Partner. In addition, please complete your application here. You will be evaluated and vetted based on your ability to follow instructions. We look forward to hearing from you!

About:

Facilities Operations Wizard Needed! Are you the type who gets a thrill from making chaos dance to your tune? Our growing law firm needs a Facilities Operations Manager who can juggle multiple offices while keeping their cool (and their sense of humor).

Your Mission (Should You Choose to Accept It):

• Be the maestro of our operational symphony across Pittsburgh, NY, and CT offices (no pressure, right?)
• Wrangle vendors like a pro and make our operational budget sing
• Lead our rock-star Medical Records and Data Entry teams (they're awesome, we promise!)
• Turn our operational calendar into your personal playground (in a totally professional way)
• Be the office expansion guru we never knew we needed
• Keep our tech running smoother than a freshly waxed floor (with our IT buddies, of course)

You're Our Perfect Match If:

• 3+ years of experience in facilities operations management, preferably in a multi-floor setting
• Proven experience managing vendors and service providers
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and office management software
• Bachelor's degree in Business Administration or related field
• Experience with facilities management software
• Knowledge of health and safety regulations
• Background in budget management
• Experience managing hybrid work environments

The Plot Twist:

• Home base is Pittsburgh (yep, we're talking in-office)
• Occasional travel to our other offices (pack your superhero cape)
• Standard business hours, but flexibility when duty calls
• Competitive benefits (because even operations wizards need dental)
• Think you can handle turning our organized chaos into a well-oiled machine? Show us what you've got!

Benefits:

Financial Benefits

• 401k Contributions: The firm offers a discretionary match up to 5%. This includes a 100% match on the first 3% of contributions and a 50% match on the next 2%, based on annual compensation.
• Charitable Donations: The Chaffin Luhana Foundation makes an annual donation to a charity of each team member’s choice.

Healthcare Benefits

• Medical Insurance: $503 toward monthly health premiums for team members or their families. Team members pay just $1.
• Dental Insurance: Full coverage, with only a $1 monthly contribution from the team member.
• Vision Insurance: Full coverage, with only a $1 monthly contribution from the team member.
• Health Reimbursement Account (HRA): Team members receive a $1,000 contribution from the firm in their HRA account if enrolled in the PPO health plan.
• Family / Dependent Care (DCR): Team members can contribute up to $5,000 pre-tax for dependent care.
• Flex Spending Account (FSA): Team members can contribute up to $1,000 pre-tax for medical expenses.

Commuter Benefits

• Tax-free Transit Commute (TRN): Team members can contribute up to $325 per month pre-tax toward transit tickets.
• Discounted Parking (PKG): Team members can contribute up to $325 per month pre-tax toward parking.

Time Off to Recharge & Renew

• Paid Time Off (PTO): 15 PTO days per year, increasing to 20 days after 3 years with the firm.
• Sick Days: 3 paid sick days per year.
• Celebrate the Holidays: Office is closed for 10 public holidays.
• Office Closure: Office is typically closed between Christmas and New Year’s Day.

Culture & Development of Team

• Casual Dress: Enjoy our business casual dress code.
• Enhance Your Skills: Up to $500 annually for continued education or training.
• Learn How You’re Wired: Take a Kolbe Assessment to learn your instinctive method of operation.
• Time Management: Time management luncheons with senior leadership to elevate team and organizational success.
• Free Workouts: Free access to GreenTree SportsPlex for Pittsburgh office.

Recognition at the Firm

• Value Team Members: Bonusly points for peer-to-peer recognition, redeemable for gift cards, trips, dinners, and more.
• Eat, Drink & Be Merry: Free team lunches and happy hours.
• Annual Bonus: Year-end discretionary bonus.
• Firm Outing: Annual firm outing for all team members to meet up and have fun.

Note: This job description is not an exclusive or exhaustive list of all job functions an employee in this position may be asked to perform. Duties, responsibilities, and requirements can be added, changed, or reduced by management to meet the business needs of the company.

Chaffin Luhana LLP does not discriminate based on race, color, sex, religion, national origin, disability, or any other reason prohibited by law in provision of employment opportunities.

Location: Pittsburgh, PA

Salary Range: $60-70k

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Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Manufacturing
• Industries
• Internet Publishing