Facilities Operations Manager

Sylvania; Michigan; Hybrid; USD 65,000 - 95,000; Full time

Job summary

Allegan Public Schools is seeking a Facilities Operations Manager to lead district buildings, grounds, equipment, maintenance, and custodial operations. You will spend significant time on site with a small maintenance team, guiding repairs, inspections, and project coordination to keep facilities safe and ready for learning.

You will supervise staff, plan budgets, communicate priorities to administrators and contractors, and ensure compliance with safety standards while supporting district

Qualifications

• Hands-on competence in multiple building trades or facility systems.
• Ability to diagnose problems and decide on internal work or contractors.
• Experience supervising staff and coordinating priorities.
• Knowledge of construction, maintenance materials and safety standards.
• Ability to read blueprints and work with budgets and schedules.

Responsibilities

• Inspect facilities, grounds, and equipment; address concerns in person.
• Troubleshoot problems and supervise repairs within team capabilities.
• Decide internal vs contractor work based on safety, cost, and scope.
• Plan and monitor preventive, corrective, and emergency maintenance.
• Supervise maintenance staff or custodial operations; support hiring and evaluation.
• Maintain records for inspections, work orders, projects, and contractors.

Skills

Facilities Mgmt

Building ops

Supervision

Communication

Planning

Troubleshooting

Education

Facilities management education

Job description

ALLEGAN PUBLIC SCHOOLS - FACILITIES OPERATIONS MANAGER

Reporting to the Director of Finance and Operations, the Facilities Operations Manager provides leadership and oversight of the district's buildings, grounds, equipment, maintenance, and custodial operations. The manager is expected to spend substantial time in district facilities and on district grounds assessing problems, troubleshooting issues, checking work, and working alongside the district's small maintenance team when additional help is needed. The manager determines the urgency and scope of a problem, whether District staff can safely and effectively complete the work, and when a specialized contractor is needed. The successful candidate will combine practical facilities knowledge with strong planning, supervision, communication, and follow-through.

SUMMARY:

Reporting to the Director of Finance and Operations, the Facilities Operations Manager provides leadership and oversight of the district's buildings, grounds, equipment, maintenance, and custodial operations. The manager is expected to spend substantial time in district facilities and on district grounds assessing problems, troubleshooting issues, checking work, and working alongside the district's small maintenance team when additional help is needed. The manager determines the urgency and scope of a problem, whether District staff can safely and effectively complete the work, and when a specialized contractor is needed. The successful candidate will combine practical facilities knowledge with strong planning, supervision, communication, and follow-through.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Regularly inspect district buildings, grounds, systems, and equipment; respond in person to facility concerns and assess the work required.
• Troubleshoot maintenance and operational problems and help complete repairs or other facility work when the task is within the team's skills, available time, and safe work practices.
• Determine whether work should be completed internally or assigned to a contractor based on safety, code requirements, technical expertise, staffing capacity, urgency, cost, and operational impact.
• Plan, prioritize, assign, schedule, and monitor preventive, corrective, seasonal, and emergency maintenance work
• Supervise maintenance employees and provide oversight of custodial operations. Depending on the District's staffing structure, this position may directly supervise custodial employees or provide direction through a custodial supervisor.
• Participate in hiring, training, assigning work, evaluating performance, and addressing disciplinary matters for assigned department personnel.
• Check work in progress and completed work for quality, timeliness, safety, and compliance with District expectations.
• Develop scopes of work and specifications; obtain and evaluate contractor information; coordinate access; monitor contractor performance; and confirm that work is completed as expected.

• Coordinate custodial operations and building readiness to support safe, clean, and functional learning and work environments.
• Assist with the development, monitoring, and responsible use of maintenance and operations budgets.
• Maintain accurate records for inspections, preventive maintenance, work orders, equipment, projects, regulatory requirements, and contractor activity.
• Communicate clearly with administrators, school employees, contractors, and the public regarding facility needs, priorities, schedules, disruptions, and completed work.
• Support facility projects and related planning, including coordination with contractors, architects, engineers, and other professionals as assigned.
• Perform other related duties as required.

QUALIFICATIONS:

• Several years of relevant experience in facilities maintenance, building operations, construction, skilled trades, or a related area.
• Demonstrated hands-on competence in multiple building trades or facility systems.
• Ability to diagnose facility problems, identify safe and practical next steps, and make sound decisions about completing work internally or using a contractor.
• Experience supervising employees and organizing the work of multiple people, locations, and priorities.
• Knowledge of construction, maintenance materials, repair methods, preventive maintenance practices, and facility project coordination.
• Ability to read and understand blueprints, specifications, technical manuals, and related documents.
• Knowledge of OSHA and MIOSHA standards and the ability to promote safe work practices.
• Strong communication, organization, computer, and application skills.
• Ability to work effectively with school employees, professional service providers, contractors, and the public.
• Certified Pool Operator certification or willingness to obtain it.
• Willingness to continue professional learning through workshops, seminars, and job-related training.

PREFERRED QUALIFICATIONS:

• Postsecondary education in facilities management or a related field, skilled-trade credentials, industry certifications, or other specialized training relevant to the position.
• Experience managing facilities in a school district, public agency, commercial campus, or similarly complex multi-building environment.
• Working knowledge of school operations and the effect facility decisions have on instruction, student safety, and daily building schedules.
• Experience using work-order, preventive-maintenance, building-automation, or related facility management systems.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is required to sit, stand, walk, talk and listen; travel regularly among district buildings, inspect interior and exterior spaces. Specific vision abilities required include close vision and depth perception. Employee will be required to visit various buildings for inspections and meetings. Bending, twisting and occasional lifting up to 50lbs.The position requires regular presence in active maintenance and facility work areas.

TERMS OF EMPLOYMENT:

52 weeks per year

SALARY:

Commensurate with experience and background.

LOCATION:

Allegan Public Schools

REPORTS TO:

Director of Finance and Operations

For questions about this position, please contact:

Amy Christman, Director of Finance and Operations

Central Office

[e-mail]

Allegan Public Schools complies with all federal laws and regulations prohibiting discrimination on the basis of race, color, ethnicity, religion, national origin, sex, age, height, weight, familial status, marital status, political belief, disability, handicap, or any other legally protected characteristic - in all of its programs and in employment. Inquiries or complaints should be directed to the Superintendent, 550 Fifth St, Allegan, MI 49010 or by phone at [phone].