Facilities Operations Lead: Projects, Vendors & Budgets

Clear Destination Inc.; Dearborn (MI); On-site; USD 60,000 - 80,000; Full time

Job summary

Clear Destination Inc. is seeking a Facilities Operations Specialist to support Facilities & Services across Michigan and Florida locations. You will coordinate invoices, vendors, and departmental programs while assisting with budget, contracts, and building services.

The role involves supervising projects, maintaining documentation, and ensuring smooth day-to-day operations, including inspections and asset management across sites.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 3+ years of facilities/building services or equivalent operational experience.
• Experience coordinating vendors, contractors or projects.
• Proficient in Microsoft 365.
• Strong analytical and problem-solving skills.
• Able to initiate and embrace change.
• Excellent written and verbal communication; team oriented.

Responsibilities

• Receive and process department invoices and assign to reviewers.
• Code and file department invoices, including for new branches and leases.
• Lead small to medium department projects for building services and openings.
• Research and order materials for department needs.
• Administer non-critical programs for the department.
• Monitor vendor performance and address deficiencies.
• Support department budget and monthly expense reviews.
• Assist with vendor and contract administration and risk reviews.
• Maintain facilities documentation and forecasts for programs.
• Support facilities inspections including fire alarm and elevator testing and stormwater management.
• Serve as primary contact for department software and tech needs.
• Maintain emergency response plans and building drawings.

Skills

Communication skills

Analytical skills

Problem-solving

Change management

Team player

Education

Associate degree or equivalent

Tools

Microsoft 365

Job description

Clear Destination Inc. is seeking a Facilities Operations Specialist to support Facilities & Services across Michigan and Florida locations. You will coordinate invoices, vendors, and departmental programs while assisting with budget, contracts, and building services.

The role involves supervising projects, maintaining documentation, and ensuring smooth day-to-day operations, including inspections and asset management across sites.