Facilities Operations & Compliance Administrator

The Hotchkiss School; Lakeville (CT); On-site; USD 58,000 - 70,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Paid time off

Meals in dining hall

Athletic facilities access

Job summary

The Hotchkiss School in Lakeville, CT seeks a Facilities Operations Administrator to manage day-to-day facilities office operations, oversee work orders, coordinate meetings, and ensure compliance and safety through data reporting.

Reporting to the Director of Facilities, you will liaise with internal and external clients, process invoices, maintain filing systems, and support the Director with planning, budgets, and communications.

Qualifications

• High school diploma or equivalent required.
• Two years of college or business school is preferred or any combination of education, training and experience that provides the knowledge, skills and abilities required for this position.
• Experience in construction, facilities management, asset management, insurance or risk management, or a related field is preferred.

Responsibilities

• Oversee day-to-day operations of the facilities office and manage work orders.
• Coordinate calendar, meetings, and communications with internal/external stakeholders.
• Review and process contractor invoices for payment.
• Maintain filing systems and office supplies; oversee vendor and contractor records.
• Ensure compliance data collection and reporting for safety and regulatory programs.
• Assist Director of Facilities and provide general office support.

Skills

Customer service

Communication skills

Organization

Typing

Interpersonal skills

Multitasking

Time management

Problem solving

Education

High school diploma

Two years of college

Tools

Microsoft Office

Google Docs/Sheets

Gmail

Google Calendar

CMMS Systems

Job description

The Hotchkiss School in Lakeville, CT seeks a Facilities Operations Administrator to manage day-to-day facilities office operations, oversee work orders, coordinate meetings, and ensure compliance and safety through data reporting.

Reporting to the Director of Facilities, you will liaise with internal and external clients, process invoices, maintain filing systems, and support the Director with planning, budgets, and communications.